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Admin Assistant

3 weeks ago

Bandar Sunway, Malaysia SP Autism Behavioral Center Full time

RESPONSIBILITIES

Front Desk:

- To be the ambassador for the center when meeting parents and visitors and to act as the first point of reference.
- Desk receptionist duties including answering calls, attending to vendors, couriers, and other inquiries/correspondence.
- Managing Whatsapp or other phone call or text inquiries.
- Act as the point of contact for internal and external clients.

Administrative Duties:

- Assist and supervise day-to-day office administration. To oversee and coordinate overall office activities and to provide administrative support to the relevant departments for all operational needs.
- Oversee office facilities and maintenance. Executing all company related operations eg: security system, internet, electricity, cleanliness, coordination and arrangement for repair & maintenance of office equipment such as printers, fax machines, photocopiers, etc.
- Responsible for storage and inventory, building management, parking management, office equipment/supplies, locker room, uniform, Staff ID badge etc.
- To order/collect/delivery parcels and purchasing office goods when needed.
- Assist finance in preparing client’s file for consultation/assessment.
- Ensure common area, play area, and staff room arrangements are organized before leaving.
- Managing and monitoring service providers and vendors.
- Organizing office activities and event planning.
- Assist in the preparation of regularly schedules and reports.
- Update and maintain office policies and procedures.
- Performs any other duties as assigned by the Immediate Supervisor.
- Ensure all documentation in relations to general accounting, and administration (including service agreements for clients) are filled in order.
- Maintaining records, current accounts files and database from time to time
- To assist in new client orientation
- To prepare orientation form and inform clients before 3 days start of therapy
- To assist with petty cash - reimbursement and claims (Account Payable)
- Receive payment for invoices via cash/credit card (Account Receivable)
- Perform any other duties as and when assigned by the immediate supervisor.

**REQUIREMENTS**:

- Knowledge of office management systems and procedures
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- Bachelor Degree or diploma with 1-2 year working experience in the field or related area
- Fresh graduate encouraged to apply

**Job Types**: Full-time, Permanent, Fresh graduate

**Salary**: RM2,000.00 - RM2,300.00 per month

**Benefits**:

- Health insurance

Schedule:

- Early shift
- Monday to Friday
- On call

Supplemental pay types:

- Overtime pay

Ability to commute/relocate:

- Sunway: Reliably commute or planning to relocate before starting work (required)

**Education**:

- STM/STPM (preferred)

**Experience**:

- Administration: 1 year (preferred)

**Language**:

- English (required)
- Bahasa (preferred)