Facility Manager

**Responsibilities**:

- 1. General Responsibilities:

- a. Building Maintenance:

- i. Oversee the daily operations and maintenance of company buildings.
- ii. Develop and implement a comprehensive maintenance schedule for building systems (HVAC, electrical, plumbing, etc.).
- iii. Conduct regular inspections to identify and address issues proactively.
- iv. Coordinate with contractors and vendors for repairs, renovations, and upgrades.
- v. Ensure compliance with all local building codes, safety regulations, and company policies.
- b. Machine and Equipment Maintenance:

- i. Manage the maintenance and repair of all machinery and production equipment.
- ii. Develop and execute preventive maintenance programs to minimize downtime.
- iii. Troubleshoot and resolve equipment malfunctions in a timely manner.
- iv. Maintain an inventory of spare parts and tools required for equipment maintenance.
- v. Collaborate with the production team to schedule maintenance activities without disrupting operations.
- c. Office Equipment Management:

- i. Oversee the maintenance and repair of office equipment (printers, copiers, computers, etc.).
- ii. Manage vendor relationships for office equipment leasing and servicing.
- iii. Ensure office equipment is up-to-date, functional, and meeting the needs of employees.
- iv. Implement and manage an inventory system for office supplies and equipment.
- v. Provide support and training to staff on the proper use and care of office equipment.
- d. Safety Management:

- i. Ensure compliance with OSHA regulations and other relevant safety standards.
- ii. Develop and implement safety policies and procedures for the facility.
- iii. Conduct regular safety inspections and risk assessments.
- iv. Coordinate and lead safety training programs for employees.
- v. Investigate and report on accidents and incidents, implementing corrective actions to prevent future occurrences.
- vi. Maintain accurate records of safety inspections, training sessions, and compliance documentation.
- 2. Engagement of Agents, Contractors, Suppliers and Interior Designers (ID):

- a. Collaborate with Warehouse, Sales, and Operations teams to understand each division’s facility requirements.
- b. Negotiate best offers and conditions with the landlord.
- c. Liaise with contractors for workshop fit-out and engage interior designers for office space.
- d. Engage contractors for warehouse setup, ensuring alignment with operational needs.
- 3. Project Management:

- a. Oversee the preparation of the new site.
- b. Be present on-site during the preparation phase and present management options.
- 4. Regulatory Compliance:

- a. Collaborate with Quality and Operations teams to ensure the new facility meets audit standards, including NAA, EASA, and FAA requirements.

**Qualifications**:

- 1. Minimum of 5 years supervisory experience in facilities management/ maintenance management/ building operations maintenance, hands-on knowledge in handling all technical aspects of building and facilities management with Project Management Experience.
- 2. Property, Technical, or Engineering Degree/ Diploma or relevant trade experience in Property and Facilities Management.
- 3. Well-versed in all local laws & regulations governing property maintenance, building management, statutory compliance, and certification and license.
- 4. Possesses strong service ethic, pro-active, can-do attitude, and problem-solving skills.

**Working experience requirements**:

- 1. Proven experience as a Facility Manager or in a similar role.
- 2. Strong knowledge of building systems, maintenance procedures, and safety regulations.
- 3. Hands-on experience with mechanical, electrical, and plumbing systems.
- 4. Familiarity with OSHA regulations and safety management practices.
- 5. Excellent problem-solving skills and attention to detail.
- 6. Strong organizational and multitasking abilities.
- 7. Proficient in MS Office and facility management software.
- 8. Excellent communication and interpersonal skills.