PMO Specialist

**Position Title : PMO Specialist**

**Job Scope / Position Summary**

1) Operationalize governance and reporting practices.
2) Review and verify project baseline data such as schedules and budgets.
3) Project governance and monitor project status/progress to ensure schedule and budget is met.
4) Review the priority of different projects to ensure alignment with the implementation roadmap.
5) Analyze financial information to ensure cost is within the approved budget and highlight budget variance.
6) Monitor project pipeline to ensure timely PM assignment, budget provision, and commencement.
7) Collaborate with PMs in preparing for Executive reporting.
8) Maintain governance and quality standards by ensuring compliance from each project manager.
9) Establish and update governance processes / procedures and incorporate it into the central tools.
10) Establish and maintain metrics and benchmarks for project performance tracking.
11) Develop and implement strategies to improve quality of project tracking and reporting.
12) Support the Management and Reporting Manager on all project matters.

**Main Responsibility & Key Result Area**
- Keep the PMO/project calendars up-to-date.
- Plan and schedule regular meetings, record decisions/minute-taking, and follow up with PIC (person in-charge) on action items.
- Retrieve / analyse / compile information required for discussion / decision / reporting ahead of PMO / project meetings.
- Maintain financial records and ensure accuracy and up-to-date for timely submission.
- Maintain, update, and circulate the latest PMO documentation to target audience.
- Proactively analyse, trend, and track project performance measures and share findings

with Reporting Manager on time.
- Prepare and provide documentation to internal teams and key stakeholders.
- Track and monitor Initiative Pipeline against Delivery Plan to ensure timely

start/completion.
- Record/update key project info in central project management tool to ensure accurate

tagging for planning and analysis.
- Record/review/validate key info for capacity analysis and forecast.
- Produce resource analysis report regularly with recommendation
- Meeting PMs regularly to review project status/progress, register risks/issues along

with resolution/mitigation and maintain project plans.
- Maintain project cost control plans, including assist in budget development and track

utilization/variance.
- Oversee and manage key communication, including writing and disseminating of key

messages for alignment of each Project Managers.
- Assist with preparing presentation material for Stakeholder meetings such as SteerCo.

**Qualification and Experience Requirement**

**Education**:

- Bachelor's Degree / Post Graduate / Professional Degree in Computer

Science/Information Technology or equivalent.
- Professional certification in project management is added advantage.

**Experience**:

- A minimum of 5 years' experience in PMO role, preferably with experience collaborating

with a team of at least 5 PMs.
- Good knowledge in project management frameworks / methodologies, and hands on

experience on project management tools preferably JIRA and Ms Project.
- Knowledge in project budget/financials, such as such capex/opex, costing estimate, and

budget reporting.
- Exposure / experience in project management methodologies such as Waterfall, Agile,

and Kanban.

**Skills**:

- Good written and verbal communication skills at different levels of interactions.
- Good in using Excel functions for analysis, forecasting, dashboarding / reporting.
- Active listening skill including seeking clarification and presenting information in

different ways for clarity.
- Excellent organizational skills, multi-tasking, and attention to details.
- Good interpersonal skill and relationship management, including ability to engage /

communicate with Stakeholders.
- Advisory skills including ability to analyze, trouble-shoot, support and challenge and
- Critical thinking and problem-solving skills.
- Project financial cost management.

Pay: RM9,000.00 - RM11,000.00 per month

**Benefits**:

- Health insurance
- Opportunities for promotion
- Professional development

Schedule:

- Monday to Friday