Administrative Executive

7 days ago

Puchong, Malaysia Legumes Catering Full time

**Company Overview**:
Legumes Catering is one of Malaysia’s most trusted halal-certified catering companies, known for our commitment to food safety, professional service, and operational excellence. We’re looking for a reliable and detail-oriented **Administration Executive** to join our internal support team.

As an Administration Executive, you will be responsible for handling key administrative and accounting support tasks that ensure smooth coordination across departments. You will work with multiple teams including sales, operations, and kitchen to maintain proper documentation flow and finance tracking.

**Key Responsibilities**:

- Maintain and organise admin files, licenses, and compliance documentation (Halal, ISO, HACCP, GMP)
- Handle petty cash tracking, invoicing, and payment records
- Follow up with customers and suppliers on payment-related matters
- Prepare customer statements and update payment status
- Generate and file required internal forms, reports, and records
- Coordinate cross-departmental documentation and checklists
- Support the internal team with smooth workflow and task tracking

**Requirements**:

- Minimum Diploma in Business Administration, Office Management, or related field
- At least 2 years of experience in administrative or operations support
- Proficient in Microsoft Office, Google Workspace, and basic accounting systems
- Experience with SQL Accounting is an added advantage
- Familiarity with ISO/Halal documentation is a strong bonus
- Good communication skills in English and Bahasa Malaysia
- Organised, responsible, and able to work independently

**What We Offer**:

- Stable and supportive work environment
- Opportunities to grow with a certified and reputable catering brand
- Performance-based incentives and annual reviews
- Structured systems and hands-on experience in high-standard operations

**Job Types**: Full-time, Permanent, Fresh graduate

Pay: RM1,550.00 - RM3,800.00 per month

**Benefits**:

- Flexible schedule
- Free parking
- Meal provided
- Professional development

Schedule:

- Monday to Friday
- Weekend jobs

Ability to commute/relocate:

- Puchong: Reliably commute or planning to relocate before starting work (preferred)

**Language**:

- Mandarin (preferred)
- Bahasa (preferred)

Work Location: In person

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