HR Assistant

This HR Assistant role is pivotal in providing comprehensive administrative and operational support to the HR Executive and HR Manager. A key focus will be on **re-connecting** with employees and stakeholders across the Shared Services framework to understand their needs and ensure effective HR service delivery. You will also play a crucial part in **creating** efficient processes, positive employee interactions, and a supportive work environment. This is an all-round HR role, offering exposure to various aspects of the employee lifecycle.

**Key Responsibilities**:

- **Administrative Support**: Provide efficient administrative support to the HR Executive and HR Manager, including managing calendars, scheduling meetings, preparing presentations, handling correspondence, and maintaining HR records and files (both physical and digital).
- **Employee Onboarding and Offboarding**: Assist with the onboarding process for new hires, including preparing documentation, coordinating orientation sessions, and ensuring a smooth integration into the company. Support the offboarding process by preparing necessary paperwork and coordinating exit interviews.
- **Employee Relations**: Serve as a first point of contact for employee inquiries, providing accurate and timely information on HR policies and procedures. Assist in fostering positive employee relations and escalating complex issues to the HR Executive or Manager.
- **Training & Development Support**: Assist in the coordination and administration of training and development programs, including scheduling sessions, tracking attendance, and maintaining training records.
- **Compensation & Benefits Administration**: Provide support in the administration of employee compensation and benefits programs, including processing paperwork, answering employee queries, and liaising with relevant departments or external vendors.
- **HRIS Management**: Assist in maintaining and updating the Human Resources Information System (HRIS) with accurate employee data. Generate reports as required.
- **Policy Implementation & Compliance**: Support the implementation of HR policies and procedures and ensure compliance with relevant labor laws and regulations.
- **Project Support**: Assist with various HR projects and initiatives as required, contributing to the overall effectiveness of the HR function within the Shared Services environment.
- **Communication & Collaboration**: Actively communicate and collaborate with employees and stakeholders across different business units within the Shared Services framework to build strong working relationships and ensure HR needs are met effectively.

**Qualifications and Experience**:

- Diploma or Bachelor's degree in Human Resources Management, Business Administration, or a related field.
- 1-2 years of experience in an HR administrative role, preferably within a Shared Services environment.
- Strong administrative and organizational skills with meticulous attention to detail.
- Excellent communication and interpersonal skills, with the ability to build rapport and interact effectively with individuals at all levels.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Familiarity with HRIS systems is an advantage.
- Ability to handle confidential information with discretion and maintain a high level of professionalism.
- A proactive and resourceful approach with a strong work ethic.
- Ability to work independently and as part of a team.

**Job Types**: Full-time, Permanent

Pay: RM1,800.00 - RM2,500.00 per month

**Benefits**:

- Cell phone reimbursement
- Flexible schedule
- Gym membership
- Maternity leave
- Opportunities for promotion
- Professional development

Schedule:

- Afternoon shift
- Day shift
- Early shift
- Evening shift
- Holidays
- Weekend jobs

Supplemental Pay:

- Overtime pay

Work Location: In person