Personal Assistant
1 week ago
1. **Executive Support**
- Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements across multiple time zones.
- Prepare agendas, minutes, and follow-ups for meetings.
- Draft, proofread, and format correspondence, reports, and presentation materials.
- Manage the CEO's expenses, ensuring accurate tracking and reimbursement.
- Arrange travel itineraries, book flights, hotels, and rental cars.
2. **Communication & Liaison**
- Serve as the primary point of contact between the CEO and internal/external stakeholders.
- Handle confidential information with discretion and professionalism.
- Communicate on behalf of the CEO with staff, partners, and high-level stakeholders.
3. **Administrative Management**
- Organize and maintain digital filing systems (e.g., Google Drive, SharePoint).
- Ensure smooth coordination of virtual meetings, webinars, and internal briefings.
- Conduct research, compile data, and prepare reports as needed by the CEO.
4. **Project Assistance**
- Support the CEO in executing special projects by coordinating tasks, tracking deadlines, and ensuring deliverables are met.
- Assist with basic budgeting and expense tracking related to CEO’s activities.
5. **Personal Task Management**
- Handle personal errands and administrative tasks (e.g., online bookings, utility payments, household coordination) as needed.
- Oversee logistics for personal or professional events (virtual or physical).
**Requirements**:
- Proven experience as a Personal Assistant, Executive Assistant, or in a similar administrative role supporting senior leadership.
- Excellent written and verbal communication skills in English (Bahasa Malaysia is a plus).
- Strong proficiency in digital tools (e.g., Google Workspace, Microsoft Office, Zoom, Trello/Asana).
- High level of discretion, adaptability, and time management.
- Ability to work independently, manage priorities, and maintain productivity remotely.
Pay: RM6,500.00 - RM7,500.00 per month
**Benefits**:
- Health insurance
Schedule:
- Day shift
- Monday to Friday
**Language**:
- Japanese (preferred)
- English (preferred)
Work Location: Remote
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