J - HR Admin Executive [5.5 Days (Alt Sat) Senai]

**Minimum Requirements**:

- Diploma or Degree in Human Resource Management, Business Administration, or related field.
- Minimum 2 years of relevant experience as HR generalist with Training Administration and Employee Relations experience.
- Strong communication and coordination skills.
- Proficient in MS Office (Excel, Word, PowerPoint) and HR systems.
- Able to communicate effectively in Bahasa Malaysia and English.

**Key Responsibilities**:
**A. Training Administration**Plan, schedule, and track all internal and external training (technical, soft skills, and compliance-related).
- Maintain comprehensive training records, attendance logs, certificates, and training reports.
- Conduct onboarding briefings for new hires and assist in translation where necessary.
- Support and coordinate on-the-job training programs for staff.

**B. Disciplinary & Legal Compliance**
- Attend to employee disciplinary issues and escalate to management as necessary.
- Draft disciplinary letters in line with company procedures and employment regulations.
- Support plant-level legal compliance requirements.

**C. Contract & Legal Administration**
- Monitor and manage contract renewals, service schedules, and payment processes.
- Oversee utilities management (e.g., water, electricity) and coordinate with service vendors (e.g., pest control, air conditioning).

**D. Petty Cash Management**
- Assist in the issuance and disbursement of petty cash.
- Maintain accurate petty cash tracking, filing, and reporting records.

**Supporting Responsibilities**:
**E. Employee Engagement & Events**
- Assist in organizing company events including festive celebrations, birthdays, and staff activities.
- Manage event logistics, decoration, and vendor coordination.

**F. Foreign Worker Administration**
- Assist in foreign worker document renewals (passport, permit, FOMEMA, SOCSO).
- Support dormitory and canteen administrative coordination.

**G. HR Administration**
- Handle staff facility-related complaints and escalate to relevant departments.
- Prepare monthly HR-related reports (e.g., HRA, insurance, PERKESO).
- Issue Purchase Requests (PR) and Change Requests (CR), liaising with Procurement.

**H. Recruitment & Employee Lifecycle**
- Assist in coordinating recruitment and interview arrangements.
- Support onboarding and offboarding documentation processes (ERCF, EIF).

**I. Compliance & Claims**
- Assist in SOCSO and insurance claim documentation and follow-ups.
- Update and maintain records of employee movements (hires/resignations).

**J. General Administration**
- Distribute stationery and pantry supplies.
- Assist with staff logistics including accommodation and transport for expatriates.

If you are interested to apply, kindly submit your updated resume in DOC/PDF format and allow our Consultant to match you with our Clients.

To facilitate the process, please ensure the following details are included in your resume:
Current Address / Location

Current Salary

Reason for Leaving

Expected Salary

Notice Period

WhatsApp: +6016-986 9055

Agensi Pekerjaan The Supreme HR Advisory Sdn Bhd

JTK Number: JTKSM 1252

**Job Types**: Full-time, Permanent

Pay: RM2,500.00 - RM3,500.00 per month

**Benefits**:

- Opportunities for promotion
- Professional development

Schedule:

- Monday to Friday
- Weekend jobs

Supplemental Pay:

- Performance bonus
- Yearly bonus

Application Question(s):

- current location, current salary, reason of leaving, expected salary, notice period, possess own vehicle (Y/N)

**Education**:

- Diploma/Advanced Diploma (preferred)

**Experience**:

- HR Admin: 1 year (preferred)

**Language**:

- Mandarin (preferred)
- English (preferred)

Work Location: In person