HR & Admin Assistant Officer / Executive (5.5 days Alt Sat)

Responsibilities:

A. Recruitment

Assist the end-to-end recruitment process, including job posting, screening, shortlisting, and coordinating interviews with hiring managers.

Participate in interviews as part of the selection panel, assessing candidates' suitability based on job requirements and company culture.

Liaise with recruitment platforms, agencies, and internal stakeholders to ensure timely fulfillment of manpower needs.

Maintain and update the recruitment tracker to monitor hiring progress, ensuring all positions are filled within the targeted timeline.

Support employer branding initiatives such as career fairs, university engagement, and online recruitment campaigns.

B. Training Administration Plan, schedule, and track all internal and external training (technical, soft skills, and compliance-related).

Maintain comprehensive training records, attendance logs, certificates, and training reports.

Conduct onboarding briefings for new hires and assist in translation where necessary.

Support and coordinate on-the-job training programs for staff.

C. Disciplinary & Legal Compliance

Attend to employee disciplinary issues and escalate to management as necessary.

Draft disciplinary letters in line with company procedures and employment regulations.

Support plant-level legal compliance requirements.

D. Contract & Legal Administration

Monitor and manage contract renewals, service schedules, and payment processes.

Oversee utilities management (e.g., water, electricity) and coordinate with service vendors (e.g., pest control, air conditioning).

Supporting Responsibilities:

E. Employee Engagement & Events

Assist in organizing company events including festive celebrations, birthdays, and staff activities.

Manage event logistics, decoration, and vendor coordination.

F. Foreign Worker Administration

Assist in foreign worker document renewals (passport, permit, FOMEMA, SOCSO).

Support dormitory and canteen administrative coordination.

G. HR Administration

• Handle staff facility-related complaints and escalate to relevant departments.

• Handle general insurance application, submitting claim, follow-up and etc etc..

• Prepare monthly HR-related reports (e.g., HRA, insurance, PERKESO).

• Issue Purchase Requests (PR) and Change Requests (CR), liaising with Procurement.

H. Compliance & Claims

• Assist in SOCSO and insurance claim documentation and follow-ups.

• Update and maintain records of employee movements (hires/resignations).

Other Duties:

• Perform any other general or ad-hoc tasks as assigned by the HR Manager.

Requirements:

• Diploma or Degree in Human Resource Management, Business Administration, or related field.

• Minimum 2 years of experience in HR roles, with added advantage for candidates experienced in Recruitment, Training Administration, and Employee Relations.

• Strong communication and coordination skills.

• Proficient in MS Office (Excel, Word, PowerPoint) and HR systems.

• Able to communicate effectively in Bahasa Malaysia and English.

Working location: Seelong, Johor.

Note: 5.5 days (alt Sat)

If you are interested to apply, kindly submit your updated resume in DOC/PDF format and allow our Consultant to match you with our Clients.

To facilitate the process, please ensure the following details are included in your resume:

Current Address / Location

Current Salary

Reason for Leaving

Expected Salary

Notice Period

WhatsApp:

Kindly note that only shortlisted candidates will be notified.

Job Types: Full-time, Permanent

Pay: RM2, RM4,000.00 per month

Benefits:

• Opportunities for promotion
• Professional development

Application Question(s):

• date of birth, current location, current salary, reason of leaving, expected salary, notice period, possess own vehicle (Y/N)

Education:

• Diploma/Advanced Diploma (Preferred)

Experience:

• recruitment: 2 years (Preferred)
• HR: 2 years (Preferred)

Work Location: In person