Officer - HR & Admin

**Position: Officer - HR & Admin**

**Reports To**:HR Manager

**Work Location**:Seelong, Johor

**Work Schedule**:5.5-day week (Alternate Saturday)

**Salary range**:RM2000- RM3500

**Key Responsibilities**:
A. Training Administration - Plan, schedule, and track all internal and external training (technical, soft skills, and compliance-related).
- Maintain comprehensive training records, attendance logs, certificates, and training reports.
- Conduct onboarding briefings for new hires and assist in translation where necessary.
- Support and coordinate on-the-job training programs for staff.

B. Disciplinary & Legal Compliance
- Attend to employee disciplinary issues and escalate to management as necessary.
- Draft disciplinary letters in line with company procedures and employment regulations.
- Support plant-level legal compliance requirements.

C. Contract & Legal Administration
- Monitor and manage contract renewals, service schedules, and payment processes.
- Oversee utilities management (e.g., water, electricity) and coordinate with service vendors (e.g., pest control, air conditioning).

D. Petty Cash Management
- Assist in the issuance and disbursement of petty cash.
- Maintain accurate petty cash tracking, filing, and reporting records.

**Supporting Responsibilities**:
E. Employee Engagement & Events
- Assist in organizing company events including festive celebrations, birthdays, and staff activities.
- Manage event logistics, decoration, and vendor coordination.

F. Foreign Worker Administration
- Assist in foreign worker document renewals (passport, permit, FOMEMA, SOCSO).
- Support dormitory and canteen administrative coordination.

G. HR Administration
- Handle staff facility-related complaints and escalate to relevant departments.
- Prepare monthly HR-related reports (e.g., HRA, insurance, PERKESO).
- Issue Purchase Requests (PR) and Change Requests (CR), liaising with Procurement).

H. Recruitment & Employee Lifecycle
- Assist in coordinating recruitment and interview arrangements.
- Support onboarding and offboarding documentation processes (ERCF, EIF).

I. Compliance & Claims
- Assist in SOCSO and insurance claim documentation and follow-ups.
- Update and maintain records of employee movements (hires/resignations).

J. General Administration
- Distribute stationery and pantry supplies.
- Assist with staff logistics including accommodation and transport for expatriates.

Other Duties:

- Perform any other general or ad-hoc tasks as assigned by the HR Manager.

**Minimum Requirements**:

- Diploma or Degree in Human Resource Management, Business Administration, or related field.
- Minimum 2 years of relevant experience as HR generalist with Training Administration and Employee Relations experience.
- Strong communication and coordination skills.
- Proficient in MS Office (Excel, Word, PowerPoint) and HR systems.
- Able to communicate effectively in Bahasa Malaysia, English, and Chinese preferably.

**Job Types**: Full-time, Permanent

Pay: RM2,000.00 - RM3,500.00 per month

**Benefits**:

- Professional development

Schedule:

- Day shift
- Monday to Friday
- Weekend jobs

Ability to commute/relocate:

- Senai: Reliably commute or planning to relocate before starting work (preferred)

Application Question(s):

- Have you handled training administration before? If yes, please describe your responsibilities.
- Have you been involved in handling employee disciplinary issues or drafting warning/disciplinary letters?
- Do you have experience in petty cash handling and tracking?
- Have you been responsible for HR reports, insurance claims, or using HR systems for tracking staff data?

**Education**:

- Diploma/Advanced Diploma (preferred)

**Experience**:

- HR : 2 years (preferred)
- Expat Management: 2 years (preferred)

**Language**:

- Bahasa Malay (preferred)
- English (preferred)
- Chinese (preferred)

**Location**:

- Senai (preferred)

Work Location: In person