Customer Service Officer

REQ ID
95920
POSTED
Aug 21, 2025
FUNCTION
Supply Chain Markets
LOCATION
Kuala Lumpur, 10, MY, 0000
About the Role
The role of the Customer Service Officer is to drive the daily operations of the Australia and New Zealand Business Unit. for Luxury and Consumer Beauty products. This is achieved through accurate and on-time Order Processing of customer PO’s/Orders, issuing of Credit & Debit Notes, general reporting and close collaboration with Commercial & Supply Chain Teams.
KEY RESPONSIBILITIES
**In this role you will be responsible for**:
Order processing in SAP for assigned local customers across ANZ Business Units with products shipping from respective in-market Distribution Centres.
Monitoring and ensuring orders are placed within delivery window deadlines, validating orders are in line with customer budgets and yearly quota
Accepting, processing, and coordinating incoming customer orders, taking into account order conditions and following individual customer requirements
Ensuring the availability of goods by adjusting the Required Delivery Date (RDD) as well as local market inventory reporting
Maintaining close coordination with Market Planners to maximise order fulfilment
Following up on out of stock inventory with customers
Ensuring that shelf life requirements are implemented in the WMS (Warehouse Management System) and that only goods with the correct shelf life are sent for processing to minimize returns
Coordinating with Shared Service Centre Credit Control to unlock customer orders & credit blocks on time
Coordinating with the warehouse, local logistics teams, service providers and local transportation to track on time shipment and arrival to customer warehouses
**Guaranteeing the proper execution and processing of returns**: pre-control and authorization check with sales / investigations at warehouse and transport service providers before issuing credit/debit notes
Ensuring telephone and written support for customers and sales on order/delivery status/product availability/invoices/credit notes/returns etc
Independent creation of SAP/BW reports to support day-to-day business for reporting, analysis and optimization purposes
Root Cause Analysis for KPI misses and improvement measures including feedback to sales and customers
Escalation of potential risks to the BU & Management
Ensuring all trackers are up to date and responsible for the daily/weekly/monthly report to the management
Provide training and guidance to team members and motivate them as required
Be the main point of contact in absence of the Team Leader and able to lead a meeting with stakeholders
Participate in IT system tests relevant to CS as required
Participation in internal and external audits. Ensure that the documents requested by Audit are available in a timely manner
WHAT YOU’LL BRING
**ESSENTIAL**:
Minimum 5 years of Customer Service work experience, preferably in a multi-national company
Excellent knowledge & technical understanding of SAP for Order Processing and Query management (5 years+ experience preferred)
Strong Excel skills and experience in SAP
Experience in leading a team will be advantageous
Able to work on ANZ working hours due to the scope of work
Self-Motivated, with a strong work ethic and a sense of confidentiality.
Ability to work overtime during high volume order periods (eg. Quarter & Fiscal year closings)
Possesses cross-cultural awareness and high emotional intelligence.
Articulate, with the ability to work in a fast-paced environment.
Good balance of a professional attitude while having fun.
Strong interest in consumer goods, makeup and beauty products.
Strong desire to learn along with a strong sense of ownership.
Persuasive, resilient and flexible, able to easily adapt to new challenges.
Passionate, enthusiastic and driven to regularly follow-up with loose ends.
Able to thrive despite challenges while adopting a positive attitude under pressure.
DESIRABLE
Degree in Supply Chain / Operations or Relevant
Experience in the Beauty / Cosmetic Industry