Admin/operation Assistant

1 week ago

Ipoh, Malaysia DELTA VACATION SDN BHD Full time

Location : Ipoh, Perak

Company : Delta Vacation Sdn Bhd

Position General Summary

The admin/operations assistant's responsibilities include reporting directly to the manager and fulfilling the Manager's duties in their absence. You should also be well-versed in internal operations, take minutes at meetings, forward and distribute mail as required, and prepare and file relevant documents.

Essential Position Functions
- In charge of administrative and operational control
- Acting as second-in-command to the manager, and taking care of all duties in their absence.
- Assisting the Manager with operational issues.
- Scheduling meetings and team building sessions as required.
- Promptly answering the questions of staff and other stakeholders.
- Providing excellent customer service and maintaining relationships with vendors.
- Preparing and filing forms and other documents.
- Assisting with recruitment and onboarding processes.
- Taking inventory and ordering office supplies as needed.
- Updating logs and order forms.
- Analyzing all operations and forwarding suggestions for improvement to the Manager.
- Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.

**Skills**:

- Knowledge in operations of the place.
- Knowledgeable in contract and procurement management
- Reporting Skills
- Administrative Writing Skills
- Microsoft Office Skills
- Managing Processes
- Organization
- Analyzing Information
- Professionalism
- Problem Solving
- Supply Management
- Inventory Control
- Verbal Communication

**Salary**: From RM1,600.00 per month

**Benefits**:

- Maternity leave
- Parental leave

Schedule:

- Fixed shift

Supplemental pay types:

- Overtime pay
- Performance bonus

**Education**:

- Diploma/Advanced Diploma (preferred)

**Experience**:

- Administration: 1 year (required)

**Language**:

- Bahasa (required)

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