Admin Assistant

2 weeks ago

Ipoh, Perak, Malaysia LXZ & Co Full time 30,000 - 40,000 per year
Job Description: Admin Executive

Position: Admin Executive

Company: LXZ & Co (Accounting, Secretarial & Advisory Firm)

Reports to: Admin Manager / Partner


Key Responsibilities

  1. Office Administration

  2. Handle day-to-day administrative operations, including filing, document control, and office supplies.

  3. Manage incoming and outgoing correspondence (emails, calls, couriers).
  4. Assist in maintaining client records and databases.

  5. Client & Staff Support

  6. Coordinate client appointments, meetings, and follow-ups.

  7. Support company secretarial and accounting teams with documentation and client communications.
  8. Prepare letters, reports, and other administrative documents.

  9. Operational Coordination

  10. Liaise with vendors, service providers, and authorities when required.

  11. Assist in event or training coordination (internal/external).

  12. Compliance & Confidentiality

  13. Ensure all records are properly filed and maintained in compliance with company policies.

  14. Handle sensitive information with discretion and professionalism.

Requirements
  • Diploma/Degree in Business Administration or related field.
  • Minimum 1–2 years of relevant experience (fresh graduates are welcome).
  • Proficient in Microsoft Office (Word, Excel, PowerPoint).
  • Good communication skills in English & Bahasa Malaysia (Mandarin is an advantage).
  • Well-organized, responsible, and able to multitask efficiently.

Soft Skills
  • Positive attitude, proactive, and service-oriented.
  • Strong attention to detail and teamwork skills.
  • Able to work independently with minimal supervision.

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