Document Controller

2 weeks ago

Kuala Lumpur, Malaysia GMS Full time

**Position** : Document Controller

**Salary ** : Up to RM 7,500

**Location** : Uptown Damansara, PJ

**Working Hours** : Monday - Friday (8.30am - 5.30pm)

Responsibilities for managing and organizing all project-related documents and information throughout the software development lifecycle. Ensuring that all project documentation is accurate, up-to-date, and easily accessible to team members and stakeholders. Maintaining version control, implementing document management processes, and supporting the overall efficiency and compliance of software development projects

**Job Scope**
- Establish and maintain a centralized document management system for software development projects. This includes creating a structured repository for all project-related documents, such as requirements, design specifications, test plans, user manuals, and technical documentation.
- Implement version control mechanisms to manage changes in project documents systematically. Ensure that the latest versions of documents are readily available to team members, and maintain a historical record of document revisions.
- Facilitate document review processes by distributing documents to relevant stakeholders, tracking feedback, and coordinating document approval and sign-off.
- Set up access controls to ensure that sensitive or confidential documents are accessible only to authorized personnel.
- Collaborate with software development teams to manage the configuration of software components and ensure proper documentation of changes and releases.
- Ensure that all project documents adhere to established standards, guidelines, and compliance requirements. This may include regulatory standards and industry best practices.
- Develop and maintain standard document templates to facilitate consistent and professional-looking project documentation.
- Provide guidance and training to team members on document management procedures and best practices
- Other ad hoc tasks that could be assigned from time to time

**Requirements**:

- Possess academic qualifications & professional certifications in Computer Engineering, Computer Science or other preferably other IT related field.
- Proven experience in document control or related roles, with at least 2 years of experience in software development or IT project.
- Familiarity with document management systems and tools.
- Excellent organizational and time management skills to handle multiple documents and tasks efficiently.
- Attention to detail and accuracy in managing and tracking documents.
- Strong communication and collaboration skills to work effectively with team members and stakeholders.
- Knowledge of software development methodologies and lifecycles is a plus.
- Ability to work independently and as part of a team in a dynamic project environment.

**Job Type**: Permanent

**Salary**: RM3,200.00 - RM7,500.00 per month

**Benefits**:

- Dental insurance
- Health insurance
- Maternity leave
- Opportunities for promotion
- Parental leave
- Professional development
- Vision insurance

Schedule:

- Day shift
- Monday to Friday

Supplemental pay types:

- Yearly bonus

**Education**:

- Diploma/Advanced Diploma (preferred)

**Experience**:

- Document Controller: 1 year (preferred)

**Language**:

- Mandarin (preferred)

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