Office Assistant

2 days ago


Cyberjaya, Malaysia JMA Global IT Solutions Sdn. Bhd Full time

**G5 (standard TOR)**

**Contract Duration**

6 months

**Selection Process**

The selection will be included:

- English Assessment Test
- Interview Session

**Salary**

RM3520/non-negotiable

Job description:

- Under the direct supervision of the Administrative Services Officer and with the guidance of the National
- Professional Officer (Administration) and experienced Administrative Assistants, the incumbent will perform the following duties:

- Receives visitors, ascertaining the purpose of the visit, makes appointments when warranted and directs visitors to the appropriate offices or concerned staff and skilfully redirects unwanted visitor
- Answers all calls from main switchboard, places and screens phone calls and responds to routine requests for information. Takes down messages and ensured that they are passed on promptly to

the concerned person.
- Reviews, records, distributes and processes incoming and outgoing mails/couriers and correspondences, responds or drafts routine responses, and proofread outgoing correspondences in accordance with established WHO guidelines.
- Maintains a monthly record of incoming and outgoing communications for pouch, mail, courier, fax and other mesenterial services including the preparation of weekly and monthly statistical
- reports for tracking.
- Responsible for taking photo of new staff, consultants, contracted and service staff upon arrival and issuance of the security badge.
- For item Lost and Found: is the focal point.
- Responsible to take minutes of meeting during team meetings.
- Provides general clerical support to staff in the Support Office, including document preparation and filing.
- Initiates and processes general administrative tasks in procurement, fixed asset management and
- other relevant administrative tasks related to the office renovation.
- Ensures availability of office supplies and appropriate maintenance of office equipment
- Focal Point for reservation of meeting rooms within the GSC.
- Performs other duties as required.

**Requirements**:

- Completion of secondary school education or equivalent. Secretarial/clerical training an advantage.
- At least 5 years of working experience in the related fields.
- Basic computer skills (MS Office), familiarity with use of telephone systems.
- Demonstrated ability to work in a multicultural

**These are the breakdown of benefits;**
- Salary fixed at 3250 ( no higher or lower)
- Contract with jma
- medical benefits - unlimited outpatient with panel clinic, hospitalisation benefits
- 24 days annual leave.
- Must be good in English.

Please send me your updated resume with the details below.

Name:
Total Years of working experience:
Relevant working experience:
Current Salary:
Expected Salary:
The reason of leaving:
Notice Period

IC Number

Profile Summary

**Job Type**: Contract
Contract length: 6 months

Pay: RM3,500.00 - RM3,520.00 per month

Schedule:

- Monday to Friday

**Education**:

- Diploma/Advanced Diploma (preferred)

**Experience**:

- Office Assistant: 5 years (preferred)

Application Deadline: 01/16/2025


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