HR & Admin Executive (F&b Operations)

We are seeking a dynamic and highly organized HR & Admin professional to join our team in the Food & Beverage (F&B) Operations sector. This role is key to supporting the daily administrative and human resource functions within our F&B operations, ensuring smooth business processes, compliance, and employee satisfaction. Additionally, the role will involve managing foreign workers' employment and immigration processes to ensure compliance with labor laws and visa regulations.

**Key Responsibilities**:

- **Human Resources Management**:

- Oversee recruitment, onboarding, and training for F&B staff, ensuring alignment with operational needs.
- Maintain employee records, ensuring accuracy and compliance with company policies and labor laws.
- Manage employee performance reviews, promotions, and disciplinary actions.
- Develop and implement HR policies and procedures tailored to F&B operations.
- Handle employee relations, addressing concerns, conflicts, and ensuring a positive workplace culture.
- Coordinate employee benefits, compensation, and payroll processing in collaboration with the finance department.
- **Foreign Worker Management**:

- Oversee the recruitment, onboarding, and documentation processes for foreign workers.
- Ensure compliance with immigration laws, work permits, and visa requirements for foreign staff.
- Maintain up-to-date records of foreign workers’ visa status and ensure timely renewals and legal compliance.
- Coordinate travel arrangements, accommodation, and other logistics for foreign workers.
- Serve as the primary contact for foreign employees, addressing any concerns related to work, living conditions, and compliance with immigration laws.
- Facilitate orientation and integration programs for foreign workers, ensuring they understand company policies, safety protocols, and their rights.
- **Administrative Support**:

- Provide day-to-day administrative support for F&B operations, including scheduling, document management, and office organization.
- Coordinate meetings, events, and training sessions for the F&B team.
- Ensure that all administrative functions are performed efficiently and in a timely manner.
- Maintain inventory of office supplies and ensure that F&B operations have the necessary resources to function smoothly.
- Assist in budget tracking and expenditure monitoring for administrative activities.
- **Compliance and Reporting**:

- Ensure compliance with labor laws, health and safety regulations, and company policies.
- Maintain up-to-date records of all HR-related documentation and statutory requirements.
- Assist in internal and external audits related to HR, payroll, and operations.
- Ensure compliance with all relevant foreign worker regulations, including the timely submission of required reports to governmental authorities.
- **Employee Engagement & Welfare**:

- Develop and manage employee engagement initiatives, including team-building activities, events, and recognition programs.
- Monitor staff well-being and provide support to create a positive and productive work environment.
- Implement initiatives to reduce employee turnover and improve retention in F&B operations.
- **Communication & Collaboration**:

- Act as the main point of contact between F&B staff and management for HR-related inquiries.
- Collaborate with department heads to understand staffing needs and operational requirements.
- Ensure consistent communication across all F&B departments to support operational success.

**Qualifications & Skills**:

- Bachelor’s degree in Human Resources, Business Administration, or a related field.
- 3+ years of experience in HR and administrative roles, preferably within the F&B industry.
- Strong understanding of HR policies, labor laws, and compliance requirements.
- Experience in managing foreign workers, including knowledge of immigration and work permit regulations.
- Excellent communication, interpersonal, and problem-solving skills.
- Strong organizational and time-management abilities with the capacity to handle multiple tasks.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and HR management software.
- Ability to work in a fast-paced, dynamic environment with a high level of attention to detail.

**Preferred**:

- Experience in F&B operations or hospitality.
- Knowledge of payroll systems and HR software specific to the F&B industry.

**Job Type**: Full-Time
Location: Kuala Lumpur

**Job Types**: Full-time, Permanent

Pay: RM2,500.00 - RM4,000.00 per month

**Benefits**:

- Free parking
- Maternity leave
- Opportunities for promotion
- Professional development

Schedule:

- Fixed shift
- Holidays
- Monday to Friday
- On call
- Weekend jobs

Supplemental Pay:

- Overtime pay
- Performance bonus

Expected Start Date: 03/03/2025