Sales Administrator

1 week ago

Petaling Jaya, Malaysia Agensi Pekerjaan Allstaff Sdn Bhd Full time

**Qualifications**:

- Minimum requirement in Diploma or Degree in any related fields

**Other Requirements**:

- Fresh graduates are encourage to apply
- Able to communicate well both in written and spoken in English and Malay
- Fast learner with good attitude, able to meet tight deadlines
- Computer literate: MS Word / Excel / PowerPoint / Outlook

**Job Descriptions**:

- Shipment and Licensing:_
- Manage end-to-end process to ensure all steps are accounted for-ranging from ordering, shipment, usage and record keeping and inventory tracking. Mandatory documents are in place on timely manner for tracking and audit on frequently basis
- Manage daily record to capture all items ordered and shipped
- Ensure sales order in place and receive from customers and stakeholders, PO, End-user statement, shipping documentation to ensure compliant as per requirement
- Involves in annual Audit process with Pharmacy department for renewal with pharmacist
- Tender Business Management:_
- Update tender documents
- Provide AMs with documents by liaising with respective department for company profile, legal and financial document for tender participation and submission
- To coordinate and do bank guarantee for tenders
- Update User Listing for equipment sold for record and future tender purposes
- Administrative Tasks:_
- Providing full administrative support to Country Manager, Sales Account Manager (AM) and Product Specialist (PS) team
- Provide monthly order flow reports to Country Manager
- Manage and arrange travel booking
- Coordinate administrative functions involves P2P or IT issues on phone and PC ordering / follow up
- Raise PO for indirect purchases for internal department use
- Demo order entry and demo inventory tracking
- To register and update Customer E-portal registration or Govt e-portal for certain companies
- To assist other cross functions to upload the service confirmations and invoices in E-portal for payment purpose
- Assist HR & Malaysia Mgmt. team to coordinate for company activities and events
- Management for samples shipment:_
- Assist Product Specialist and AM to manage and ship samples to Singapore for samples preparation & analysis
- Follow up with all stakeholders to ensure shorten turnaround time for samples arrival to destination

**Job Types**: Full-time, Contract
Contract length: 12 months

Pay: RM3,500.00 - RM4,800.00 per month

**Benefits**:

- Health insurance
- Maternity leave

Schedule:

- Monday to Friday

Supplemental Pay:

- 13th month salary

Application Question(s):

- How much is your expected salary?

Work Location: In person

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