Procurement Clerk

_**Procurement Clerk: Job Description **_ - **Company Introduction**_ Orbit Manufacturing, a member of Leopad Group, was established as ‘design and manufacture of special-purpose machinery’ in 2001. Orbit Manufacturing engineering capability is world-rendered and considered to be world-class engineering in the automated industries. The vastly talented team of engineers have over 35 years of experience in packaging and automation technology worldwide. Orbit Manufacturing has a good stronghold in the Asian and European markets and growing in Africa. Thanks to the dedicated team for this achievement by providing ambition and quality engineering to satisfy client needs with a client-centered approach by working collaboratively. Our technical "care" sales team goes beyond just supporting the after-sales on our products to build a permanent positive relationship with our clients to ensure they are satisfied with the product and service provided. - **Job Introduction**_ Procurement clerks are responsible for ensuring that all materials and resources needed for a company are ordered in a timely manner. Key parts of this role include ensuring that purchases arrive as scheduled and that goods and supplies are tracked. This role requires a keen eye for detail, strong negotiation skills, and the ability to work effectively under pressure. - **Responsibilities**:_ - Order Processing: Prepare and issue purchase orders to suppliers, ensuring accuracy in specifications and pricing. - Supplier Coordination: Communicate with suppliers to confirm order details and delivery schedules and resolve any discrepancies or issues with orders. - Inventory Management: Monitor inventory levels and reorder supplies as necessary to maintain optimal stock levels. - Record-keeping: Maintain detailed records of purchases, pricing, and other important data. - Invoice Verification: Compare received items with purchase orders and verify invoices to ensure accuracy and resolve any discrepancies. - Price Negotiation: Assist in negotiating with new and existing suppliers to secure the best prices and terms. - Shipping and Receiving: Coordinate with the shipping and receiving department to ensure that goods are received on time and in proper condition. - Compliance: Ensure compliance with the company’s policies and quality standards, as well as external regulations and laws. - Reporting: Prepare reports on purchasing activities and cost analyses as needed. Analyse financial data to identify discrepancies, errors, or inconsistencies and resolve them promptly. - Collaboration: work closely with other departments, including accounting and production, to ensure a smooth supply chain and timely production schedules. - Respond to requester and supplier inquiries about order status, changes, or cancellations. - Compare prices, specifications, and delivery dates in order to determine the best bid among potential suppliers. - Calculate the costs of orders and charge or forward invoices to appropriate accounts. - Forward the invoices for payment once verified. - Locate suppliers, using sources such as catalogues and the internet, and interview them to gather information about products to be ordered. - Maintain knowledge of all organisational and governmental rules affecting purchases and provide information about these rules to organisation staff members and to vendors. - Monitor in-house inventory movement and complete inventory transfer forms for bookkeeping purposes. - Perform audits to ensure the records match the physical items on a quarterly basis. - Monitor contractor or vendor performance, recommending contract modifications when necessary. - Keeping the storage area clean and organised. - **Requirements**:_ - A diploma or bachelor’s degree in business, supply chain management, finance or a related equivalent field preferred - Knowledge in shipping and freight forwarding. - Knowledge in MIDA and SST exemption and other governmental rules for overseas purchases - Project Management - Responsible for routine operational and administrative work - Ability to prioritise, plan, and execute on multiple tasks. - Three (3) years of procurement and supply chain experience or administrative roles are preferred. - Ability to work in a fast-paced environment and handle multiple tasks simultaneously. - Must possess good organisational and time management skills with a proven ability to meet deadlines. - Experience in development and implementation of policies, procedures, and performance development frameworks in procurement activities. - A critical eye to look at ways to improve procurement activity and performance. - Strong problem-solving abilities and a proactive approach to resolving issues. - Integrity, professionalism, and a commitment to maintaining confidentiality. Pay: RM3,000.00 - RM3,500.00 per month **Benefits**: - Free parking - Health insurance - Opportunities for promotion - Professional development Schedule: - Fixed shift - Monday