Admin Assistant Intern

2 weeks ago

Seri Kembangan, Malaysia E-Document Solution Sdn Bhd Full time

DUTIES and RESPONSIBILITIES
- Provide administration supports to the Warehouse Manager and team members in daily operation.
- To issue invoice, Delivery Order (DO) and collect payment from customers.
- Daily arrangement of machine transfer to production for reconditioned, update check in form, update spare part claim and data entry into OBM system.
- Producing barcode of machines.
- To update Stock Inventory Record on timely manner and participate in inventory reconciliation process when required.
- To prepare and submit incentive claim on monthly basis for delivery, hardworking, production, used part and board repair.
- To manage the purchase order received from Sales and Mkt Dept. Discuss product availability and delivery arrangement.
- Repetitive data entry in OBM System and ITECH Server.
- To understand and actively ensure processes and procedures are adhered to with movements into store, inspections and deliveries out of store.
- Liaise with the warehouse and ensure inbound/ outbound records are logged and processed in a timely manner
- To work in collaboration with operations / and functional areas to ensure day to day activities and any other assigned tasks are completed effectively and efficiently.
- Adhere to health and safety requirements through to maintaining a safe and clean working environment
- Maintaining documentation and keeping accurate records of warehouse activities.
- Undertake any other duties assigned by the superior.

**; Requirements**: - QUALIFICATIONS
Knowledge, Skills and Experience
- Minimum Diploma/Degree Holder in Business Administration or related field.
- Strong analytical approach with the ability to consistently adhere to procedures through to ensuring all relevant paperwork is maintained and completed in a timely manner
- Attention to detail with the ability to meet deadlines in a timely manner is essential
- Computer literacy ideally proficient using Microsoft Office (Word, Excel and PowerPoint)
- Ability to work on own initiative and within a team environment is essential
- Demonstrated storage admin or billing experience is beneficial
- Excellent customer liaison skills with good written and verbal communication skills
- Excellent organisation and administration skills are essential

Person Specification
- Passionate to work, reliable, positive and professional with can-do attitude.
- Ability to work as part of a team in a fast pace, matrix, multi-cultural and changing environment.
- Ability to understand and relate to problems where solutions are identified.

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