Admin Executive Pa to Executive Assistant

2 days ago


Petaling Jaya, Malaysia EMPIRE SPORTS SDN BHD Full time

**ADMIN EXECUTIVE CUM PA TO EXECUTIVE ASSISTANT**

**Location**:Jalan Universiti, Skudai **(Johor)**

**Company**: Empire Sports Sdn Bhd

**Department**:Chairman’s Office

**Reporting to**: Executive Assistant to Chairman

We are looking for a highly organized and proactive Admin Executive cum PA to support our Chairman’s Office. If you have strong administrative skills, enjoy working in a dynamic environment, and can handle confidential matters professionally, we’d love to hear from you

**Key Responsibilities**:
**PA to Executive Assistant**:

- Provide full secretarial and administrative support, including managing schedules, claims, and documentation.
- Assist in company secretarial matters and ensure follow-ups on urgent tasks.
- Coordinate meetings, prepare reports, draft letters, and handle confidential matters.
- Maintain systematic filing and records for the department.
- Track work deadlines and prepare monthly expense reports.
- Take minutes during meetings related to the Chairman.
- Assist in preparing SOPs for the Chairman’s Office.
- Oversee the maintenance of the Chairman’s vehicle.
- Occasionally drive the Executive Assistant when required.

**Administrative Support**:

- Manage records and ensure accurate reporting for estate and special projects.
- Assist in workforce planning, recruitment, and liaise with government agencies.
- Identify and resolve administrative issues proactively.
- Support in preparing reports, budgets, and forecasts.
- Perform ad-hoc tasks as assigned.

**Qualifications**:

- Diploma in Business Management, Administration, or Secretarial Studies.
- Minimum 3 years of experience in administration or secretarial roles.
- Strong organizational and time-management skills.
- High level of confidentiality, integrity, and reliability.
- Excellent communication and writing skills (including minute-taking).
- Ability to work independently and as part of a team.

**Job Types**: Full-time, Permanent, Contract
Contract length: 12 months

Pay: RM2,500.00 - RM3,000.00 per month

**Benefits**:

- Opportunities for promotion
- Professional development

Schedule:

- Monday to Friday

Supplemental Pay:

- Overtime pay

Application Question(s):

- Would you be open to working on weekend if needed?
- What is your expected salary?
- This role is located in Johor. Do you acknowledge and agree to this location?
- What is your notice period with your current company?

**Education**:

- Diploma/Advanced Diploma (preferred)

**Experience**:

- Administrative: 2 years (preferred)

**Language**:

- English and Malay well? (preferred)

Work Location: In person



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