Admin Executive

1 day ago

Petaling Jaya, Malaysia Dome Galaxy Technology Sdn Bhd Full time

Administrative support: Admin executives perform various administrative tasks such as managing calendars, scheduling meetings, organizing travel arrangements, and maintaining files and records. They assist in preparing reports, presentations, and correspondence, and may handle incoming and outgoing communications.

Coordination and communication: They act as a liaison between different departments and individuals within the organization, facilitating effective communication and coordination. This includes relaying messages, coordinating meetings and events, and ensuring timely dissemination of information.

Document preparation and management: Admin executives assist in creating, formatting, and proofreading documents, reports, and presentations. They may also handle confidential and sensitive information, maintaining confidentiality and ensuring proper document management.

Data management: They may be responsible for managing and maintaining databases, spreadsheets, and other organizational systems. This can include updating contact lists, tracking expenses, and generating reports as required.

Office management: Admin executives help in the smooth functioning of the office by coordinating office supplies, equipment maintenance, and general administrative tasks. They may also handle petty cash, process invoices, and maintain office records.

Meeting support: They assist in organizing and coordinating meetings, including scheduling, sending invitations, preparing meeting agendas, taking minutes, and following up on action items. They may also arrange for meeting rooms, audio-visual equipment, and refreshments.

Travel arrangements: Admin executives often handle travel arrangements for executives or employees, including booking flights, accommodations, transportation, and processing travel expenses.

Event coordination: They may be involved in organizing and coordinating company events, conferences, workshops, or training sessions. This can include logístical arrangements, managing registrations, coordinating with vendors, and providing on-site support.

Relationship management: Admin executives may interact with external stakeholders such as clients, vendors, and partners. They handle inquiries, coordinate meetings, and maintain positive relationships on behalf of the organization.

General support: They provide general support to the executive team or department as required, which may involve ad-hoc tasks, special projects, and assisting with day-to-day operations.

**Salary**: RM2,500.00 - RM3,000.00 per month

**Benefits**:

- Health insurance
- Maternity leave
- Opportunities for promotion
- Parental leave
- Professional development

Schedule:

- Fixed shift

Supplemental pay types:

- Attendance bonus
- Overtime pay
- Yearly bonus

**Language**:

- Mandarin (required)
- Bahasa (preferred)

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