Personal Assistant to CEO

About the company:
Our clients is a leading Malaysian security technology company, committed to making homes and businesses smarter and safer. With over 25 years of experience, they deliver cutting-edge solutions—from high-resolution CCTV systems and smart door locks to mobile-connected alarm systems and solar-powered security tech. Trusted by major clients like KLIA, Rapid KL, and Mid Valley Megamall, they combine innovation with reliability to protect what matters most.

Joining them means more than just a job—it’s a chance to be part of a forward-thinking team that values growth, creativity, and real-world impact. If you're passionate about technology and want to work in a company that’s shaping the future of smart security in Malaysia, they offer the perfect environment to grow your skills and build a meaningful career.

About the role

We are looking for a highly presentable, professional, and reliable Personal Assistant to the CEO to support day-to-day executive functions and handle client-facing engagements. This role is perfect for someone with strong interpersonal skills, excellent English and Mandarin communication, and a proactive mindset.

You will be representing the CEO in front of high-profile clients, managing a busy schedule, and handling confidential matters with the highest level of discretion.

Key responsibilities

Executive & Strategic Support:

- Manage the CEO’s complex calendar, including internal meetings, client appointments, and strategic planning sessions.
- Prepare briefing notes, talking points, and pre-meeting research to keep the CEO informed and prepared.
- Assist in monitoring project deadlines and business priorities; provide reminders and follow-up support to ensure timely execution.
- Participate in strategic meetings and provide input or support as needed in planning and decision-making processes.
- Support the CEO in compiling board papers, investor updates, or monthly reporting materials.

Presentation & Business Documentation:

- Create, format, and proofread business presentations, investor decks, proposals, and internal communication slides.
- Compile and analyze data or business metrics to assist with decision-making and reporting.
- Maintain and update internal files, documents, and version-controlled materials for CEO reference.

Operations & Administrative Management:

- Oversee the CEO’s task list and maintain a priority matrix to ensure efficient time management.
- Coordinate executive travel arrangements (flights, hotels, transport) and handle last-minute changes efficiently.
- Prepare claims, track expenses, and ensure proper documentation for reimbursement and cost allocations.
- Liaise with internal departments (HR, Finance, Legal, Marketing) to follow through on CEO-led initiatives.
- Assist in office management duties relating to CEO needs — such as maintaining supplies, work tools, and executive meeting spaces.

Event, Protocol & Special Projects:

- Organize and coordinate executive-level events, VIP meetings, and business dinners, including guest management and setup.
- Assist in preparing speech notes or special messages for public appearances, holidays, or internal communications.
- Help manage CEO’s corporate gifting, festive arrangements, or branding-related gestures for partners and stakeholders.
- Support ad-hoc business or personal projects that may include research, vendor negotiation, or special purchases.

**Requirements**:

- Possess at least Diploma in business administration, Marketing, Communications, or a related field.
- At least 2-3 years of working experience as a Personal Assistant, Executive Assistant, or in an administrative support role.
- Must possess own transportation.
- Excellent communication skills in English and Mandarin.
- Tech-savvy with proficiency in Microsoft Office and Outlook.
- Strong stakeholder management, planning, and time management skills.
- Able to work independently and handle confidential matters with absolute discretion.

Good-to-know:

- This position provides the opportunity to work closely with the CEO, gain exposure to real-world business decision-making, and engage with high-profile clients in a dynamic, fast-paced environment.
- Benefits include a company-sponsored full body check-up after 1 year of service, and annual company trips.
- The package is highly negotiable as the CEO places more importance on what you can bring to the table.

Our client values proactive, polished professionals who thrive in fast-paced executive environments. This role offers strong exposure to strategic leadership and excellent growth opportunities. If you're ready to support and represent the CEO with confidence and discretion, we’d love to hear from you

EA License: JTKSM1333

**Job Types**: Full-time, Permanent

Pay: RM3,500.00 - RM5,500.00 per month

**Benefits**:

- Maternity leave
- Opportunities for promotion
- Professional development

Schedule:

- Fixed shift
- Monday to Friday

Work Location: In person