Personal Assistant to CEO

3 days ago

Petaling Jaya, Selangor, Malaysia Powerware Systems Sdn Bhd Full time

About the role

We are looking for a highly organized, professional, and proactive Personal Assistant to the CEO. The ideal candidate must be able to support the CEO across executive coordination, project management, presentation development, and business reporting. This is a high-expectation role suited for someone who can operate with maturity, confidentiality, and strong communication skills.

What you'll be doing

Executive Support

  • Manage CEO's calendar, appointments, meetings, and travel arrangements
  • Prepare meeting agendas, minutes, and follow-up action tracking
  • Act as the primary liaison between CEO and internal/external stakeholders
  • Handle sensitive information with a high degree of confidentiality

Communication & Presentation

  • Draft professional emails, letters, reports, and internal communications
  • Prepare high-impact presentation slides for meetings, proposals, and reviews
  • Assist CEO in storyboarding, structuring, and refining presentation content

Project Management

  • Coordinate cross-functional projects assigned by the CEO
  • Track progress, follow-up with teams, and ensure deliverables are met
  • Provide regular status reports and highlight issues proactively

Sales & Business Analysis

  • Assist the CEO with sales quota monitoring, forecasting, and pipeline analysis
  • Prepare dashboards, summaries, and performance insights
  • Coordinate with Sales, Finance, and Operations for data accuracy

Stakeholder & Business Support

  • Liaise with enterprise clients, partners, vendors, and regulatory agencies
  • Represent the CEO in certain meetings when required
  • Support business operations, documentation, and administrative tasks

What we're looking for

  1. Minimum 5 years of experience as a Personal Assistant or Executive Assistant, preferably supporting a C-suite executive
  2. Degree in Business, Management, Communications, or related field
  3. Excellent command of English (written & verbal) & Bahasa Malaysia; Mandarin added advantage
  4. Strong proficiency in PowerPoint, Excel/Sheets, and presentation design
  5. Strong analytical skills and experience with data reporting
  6. High level of professionalism, maturity, and discretion
  7. Able to multitask, prioritize, and work in a fast-paced environment
  8. Strong project management and communication skills

What we offer

  1. Attractive remuneration package
  2. Career growth in a rapidly expanding company
  3. Direct mentorship from CEO and senior leadership
  4. Exposure to strategic business and high-level decision-making

About us

Powerware Systems Sdn Bhd is a leading provider of power infrastructure solutions, serving customers across a range of industries. With over 20 years of experience, we are known for our technical expertise, innovative solutions, and commitment to delivering exceptional customer service. Our mission is to empower businesses to achieve their goals through reliable and efficient power solutions.

If you are excited by the prospect of joining our team and contributing to the success of Powerware Systems, we encourage you to apply now.

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