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CEO Office Associate

2 weeks ago

Petaling Jaya, Selangor, Malaysia Samaiden Group Full time 40,000 - 80,000 per year

About the Role

We are looking for a detail-oriented, proactive, and adaptable individual to join the
CEO Office
as a
CEO Office Associate
.

This is a dynamic role for someone who thrives in fast-moving environments — part organizer, part problem-solver, and part connector. You will help keep priorities clear, meetings impactful, and strategic and implementation initiatives moving forward.

If you love structure, communication, and seeing how big-picture decisions turn into real outcomes, this role gives you front-row exposure to how a company operates from the top. You will balance administrative precision with project coordination and hands-on execution to ensure things not only get discussed but get done.

Key Responsibilities

  1. Executive & Administrative Support

  2. Manage and maintain the CEO's calendar, schedule, and key priorities (internal and external engagements).

  3. Support the CEO Office Manager in prioritizing and coordinating key activities, meetings, and follow-ups.
  4. Prepare meeting materials, take minutes, and track action items to ensure timely closure.
  5. Handle correspondence, documentation, reports, and presentations on behalf of the CEO Office.

  6. Manage confidential information with professionalism and discretion.

  7. Coordination & Stakeholder Management

  8. Act as the main liaison between internal teams, external partners, and the CEO Office.

  9. Keep communication flowing, ensuring updates, reminders, and next steps reach the right people at the right time.

  10. Support company-wide initiatives, events, and CEO Office activities that require cross-department coordination.

  11. Strategic, Project & Implementation Support

  12. Assist the CEO Office Manager in driving the execution of key projects and strategic initiatives.

  13. Monitor project milestones, follow up on deliverables, and ensure timely progress reporting.
  14. Coordinate with internal teams to resolve bottlenecks and maintain project momentum.
  15. Help prepare strategic and implementation decks, reports, and documentation for management review.

  16. Support process improvement efforts, tracking implementation impact and lessons learned.

  17. General Office Management

  18. Maintain accurate and organized filing systems for the CEO Office.

  19. Handle logistics, travel arrangements, expense claims, and other administrative matters.
  20. Provide ad-hoc support and run errands when required to ensure smooth operations.

What We Are Looking For

  • Bachelor's Degree in any field.
    We value curiosity and adaptability, though backgrounds in
    Science or Engineering
    are a plus for their structured and analytical approach.
  • 1–3 years of experience in executive, project, or administrative support (fresh graduates with strong organizational aptitude are welcome).
  • Excellent planning, time management, and multitasking skills.
  • Strong written and verbal communication in English and Bahasa Malaysia (additional languages are a plus).
  • High level of integrity, discretion, and professionalism in handling sensitive information.
  • Proactive, dependable, and resourceful. A team player who thrives in a dynamic, fast-moving environment and isn't afraid to learn something new.

We value continuous improvement — you don't need to know everything on day one, but you should be excited to learn, grow, and figure things out along the way.

Why You'll Love It Here

  • Real Exposure:
    Work closely with the CEO and leadership team and learn how strategic decisions are made
    and executed.
  • Impactful Projects:
    Be part of initiatives that shape the company's growth, from idea to implementation.
  • Fast Learning Curve:
    Build skills in project management, communication, and stakeholder engagement.

Dynamic Culture:
Join a collaborative team that values initiative, ownership, and a good sense of humor.