Executive, Personal Assistant to CEO

1 day ago

Petaling Jaya, Selangor, Malaysia Apex Securities Berhad Full time 30,000 - 60,000 per year

*Job Description*

Incoming Call Management

  • Handle incoming calls, screen and direct them to the appropriate person.
  • Ensure prompt and professional responses to the inquiries. Plan and follow the most efficient routes, considering traffic and time constraints.

Secretarial Duties

  • Perform secretarial tasks such as typing, filing, and data entry.
  • Maintain an organized and efficient filing system for easy retrieval of documents.
  • Analyze business data to identify trends and provide actionable insights to support strategic decision-making.

Correspondence Drafting and Organization

  • Draft, edit, and organize various correspondences, reports, emails and official documents.
  • Ensure accuracy, professionalism, and timely delivery of communications.

Appointment and Meeting Coordination

  • Manage the Director's calendar, schedule appointments and coordinate meetings.
  • Prepare meeting materials and agendas as required.

Coordination of Flow for P&C and Important Documents

  • Facilitate the smooth flow of confidential and important documents within the organization.

Organization of Luncheon for CEO Guests

  • Coordinate and organize luncheons for guests visiting the CEO.
  • Ensure a welcoming and hospitable environment during such events.

Claim Management

  • Assist in the management of expense claims and reimbursements.
  • Maintain accurate records and ensure compliance with company policies.

Administration Work and Ad Hoc Requests

  • Support general administrative tasks as assigned.
  • Handle ad hoc requests from the superior/Director.

*Job Requirements*

  • Candidate must possess at least a Professional Certificate, Diploma, bachelor's degree in business studies/administration/Secretarial or equivalent.
  • Fresh graduates are encouraged to apply.
  • Strong business analytics skills with the ability to interpret data and provide actionable insights.
  • At least 1 year of working experience in the related field is required for this position
  • Proficient in MS Office suite (Word, Excel, PowerPoint, Outlook).
  • Excellent written and verbal communication skills with the ability to convey information clearly and professionally.
  • Pleasant personality, strong organizational and multitasking skills, and ability to handle confidential information with discretion and professionalism.

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