Personal Assistant

2 days ago

Petaling Jaya, Malaysia SAUDAGAAR ASIA SDN BHD Full time

**Job Title**: Personal Assistant to CEO

**Location**: Saudagaar Asia Sdn Bhd, Kota Damansara, Selangor
**Reports to**: Chief Executive Officer (CEO)

**Job Type**: Full-Time

**Job Purpose**:
The **Personal Assistant (PA) to the CEO** provides high-level administrative and operational support to the CEO. This role requires excellent organizational skills, discretion, and the ability to handle a fast-paced work environment while managing confidential matters.

**Key Responsibilities**:
**Executive Support & Administration**:

- Manage the CEO’s calendar, schedule meetings, and coordinate appointments.
- Organize and prepare documents, presentations, and reports for meetings.
- Handle travel arrangements, including flights, accommodations, and itineraries.
- Take minutes during meetings and ensure follow-ups on key action points.

**Operational & Project Management**:

- Assist in coordinating company-wide initiatives and projects on behalf of the CEO.
- Conduct research and provide insights on business strategies and industry trends.
- Act as a bridge between the CEO and internal teams, ensuring smooth communication.
- Support event planning, business functions, and external engagements.

**Confidentiality & Discretion**:

- Handle sensitive company and personal information with absolute confidentiality.
- Manage high-level communications and stakeholder interactions professionally.

**Liaison & Relationship Management**:

- Communicate with clients, partners, and stakeholders on behalf of the CEO.
- Build and maintain positive relationships with internal and external contacts.

**Required Qualifications & Skills**:

- **Education**: Bachelor’s degree in Business Administration, Management, Communications, or a related field.
- **Experience**: Minimum 3-5 years of experience in an executive assistant or personal assistant role.
- **Skills**:

- Strong organizational and multitasking abilities.
- Excellent verbal and written communication skills.
- High level of professionalism, discretion, and problem-solving skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and scheduling tools.
- Ability to work independently and handle pressure in a fast-paced environment.

**Preferred Qualifications**:

- Experience in a corporate or high-level executive support role.
- Ability to manage multiple priorities and deadlines effectively.
- Familiarity with business operations, finance, or marketing functions.

**Job Summary**:
The **Personal Assistant to the CEO** plays a crucial role in supporting executive functions, ensuring smooth daily operations, and enhancing the CEO’s efficiency. This position requires a proactive individual who thrives in a fast-moving business environment.

**Key Selling Points**:
**Strategic Role**: Work closely with the CEO on high-level business matters.
**Career Growth**: Opportunity to gain insights into executive decision-making.
**Dynamic Work Environment**: Engage with internal teams and external stakeholders.
**Leadership Exposure**: Direct involvement in business operations and management.

**Job Types**: Full-time, Permanent, Contract, Fresh graduate
Contract length: 3 months

Pay: RM1,654.07 - RM5,917.44 per month

**Benefits**:

- Free parking
- Maternity leave
- Meal provided
- Opportunities for promotion
- Parental leave
- Professional development

Schedule:

- Monday to Friday

Supplemental Pay:

- Performance bonus

**Language**:

- Mandarin (preferred)
- Bahasa (preferred)

Work Location: In person

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