Personal Assistant

1 day ago

Petaling Jaya, Selangor, Malaysia Hemrish Group Full time

Personal Assistant & Concierge Manager (Hybrid Role)

Location: Petaling Jaya / Klang Valley

Type: Full-Time | Immediate Start Preferred

We are seeking a highly organised, trustworthy, and proactive Personal Assistant & Concierge Manager to support a dynamic entrepreneur involved in multiple ventures. This is a hybrid role covering both professional business coordination and personal lifestyle management, including oversight of concierge services.

This role is ideal for someone who enjoys variety, responsibility, and working closely with senior leadership in a fast-paced, purpose-driven environment.

Key Responsibilities

Professional & Business Support


• Manage daily schedules, calendars, meetings, and travel arrangements


• Act as gatekeeper for calls, emails, messages, and follow-ups


• Prepare documents, presentations, reports, and correspondences


• Coordinate with senior management, partners, lawyers, accountants, and consultants


• Track deadlines, contracts, and confidential matters


• Attend selected meetings and ensure action items are executed

Personal & Lifestyle Management


• Handle personal appointments, family coordination, and private schedules


• Manage personal errands, bookings, payments, and renewals


• Support household, driver, helper, and personal vendors when required


• Ensure privacy, discretion, and smooth daily operations

Concierge Management


• Oversee and coordinate concierge services for seniors, clients, and VIP guests


• Manage bookings, caregivers, transport, medical visits, hospitality services, and special requests


• Monitor service quality, response time, and client satisfaction


• Liaise with hotels, service providers, clinics, and partners


• Maintain records, billing coordination, and service reports

Requirements


• Proven experience as a Personal Assistant, Executive Assistant, Operations Coordinator, or Concierge Manager


• Excellent organisation, communication, and multitasking skills


• High level of discretion, integrity, and reliability


• Comfortable working beyond standard job scopes when needed


• Strong digital skills (Google Workspace, WhatsApp, calendar systems, basic reporting)


• Able to work independently with minimal supervision


• Malaysian or legally permitted to work in Malaysia

Personality Fit


• Calm under pressure


• Resourceful and solution-oriented


• Detail-focused but adaptable


• Professional with strong emotional intelligence


• Respectful of confidentiality at all times

What You'll Gain


• Direct exposure to high-level decision-making


• Involvement in meaningful projects across business and social impact


• Long-term career growth opportunity


• Competitive remuneration based on experience


• A role that is never boring and always evolving

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