HR & Admin Assistant

2 days ago

Kuala Lumpur, Malaysia MAHSA Group of Companies Full time

Overview:
As an HR & Admin Assistant, you will play a crucial role in supporting the Human Resources and Administrative functions within the organization. Your responsibilities will include assisting with recruitment processes, maintaining employee records, coordinating administrative tasks, and providing support to the HR and Administrative teams. This position requires strong organizational skills, attention to detail, and the ability to handle sensitive information with confidentiality.

Key Responsibilities:

- **Recruitment Support**:

- Coordinate pre-employment checks, such as background screenings and reference checks.
- Prepare offer letters, employment contracts, and onboarding documents for new hires.
- **Employee Records Management**:

- Maintain accurate and up-to-date employee records in the HR database or filing system.
- Process employee documentation, including new hires, promotions, transfers, and terminations.
- Ensure compliance with data protection regulations and maintain confidentiality of employee information.
- Generate reports and provide administrative support for HR-related tasks, such as performance evaluations and training programs.
- **Benefits Administration**:

- Assist employees with inquiries related to benefits, such as health insurance, retirement plans, and leave policies.
- Coordinate with external vendors and insurance providers to administer employee benefits programs.
- Process benefit enrolment forms, changes, and terminations accurately and in a timely manner.
- Assist with the communication of benefits information to employees and facilitate open enrolment periods.
- **Administrative Support**:

- Provide general administrative support to the HR and Administrative teams, including managing calendars, scheduling meetings, and coordinating travel arrangements.
- Order office supplies, maintain inventory levels, and ensure proper functioning of office equipment.
- Assist with the preparation and distribution of internal communications, memos, and announcements.
- **Compliance and Policy Adherence**:

- Assist with the implementation and enforcement of HR policies, procedures, and guidelines.
- Ensure compliance with employment laws and regulations, including labor standards and workplace safety.
- Assist with the preparation of documentation for audits, inspections, and compliance reviews.
- **Employee Relations**:

- Serve as a point of contact for employee inquiries, concerns, and grievances.
- Escalate complex issues to HR management for resolution and provide support as needed.
- Foster a positive work environment and contribute to employee engagement initiatives.

Qualifications:

- Diploma, Bachelor's degree in Human Resources, Business Administration, or related field (preferred).
- Proven experience in an administrative or HR support role.
- Strong organizational skills and attention to detail.
- Excellent communication and interpersonal abilities.
- Ability to handle confidential information with discretion and professionalism.

**Job Types**: Full-time, Permanent

**Salary**: RM1,800.00 - RM2,500.00 per month

**Benefits**:

- Opportunities for promotion
- Professional development

Schedule:

- Monday to Friday

Supplemental pay types:

- Performance bonus
- Yearly bonus

**Education**:

- STM/STPM (preferred)

**Experience**:

- Administration: 1 year (preferred)

**Language**:

- Mandarin (preferred)
- Bahasa (preferred)

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