HR and Admin Assistant

4 days ago

Kuala Lumpur, Malaysia AZEO Sdn Bhd Full time

**Role Summary**

As the HR & Admin Assistant, you will support the HR Manager in managing day-to-day HR and administrative operations. You will be responsible for maintaining employee records, preparing and processing monthly **in-house payroll**, handling statutory compliance, and coordinating year-end income tax documentation. This is a hands-on role suited for someone organized, detail-oriented, and confidential in handling sensitive matters.

**Key Responsibilities**:
**Human Resources Support**
- Facilitate onboarding and offboarding processes, including documentation and induction logistics
- Maintain up-to-date employee records, attendance, and leave tracking
- Prepare HR letters: offer, confirmation, increment, and disciplinary notices
- **Process monthly in-house payroll**: salary, allowances, deductions, unpaid leave, and overtime
- **Handle statutory contributions and compliance**: EPF, SOCSO, EIS, LHDN (PCB), HRDF
- **Prepare and submit Year-End EA Forms** and assist employees with **Borang BE** information
- Maintain HR databases and ensure data accuracy and confidentiality
- Assist with employee engagement and communication initiatives
- Support internal training coordination and performance review logistics

**Administrative Support**
- Manage calendar and meeting arrangements for the HR Manager
- Coordinate general office administration (supplies, equipment, vendor support)
- Maintain proper digital and physical filing systems
- Assist in travel bookings, claim submissions, and internal event arrangements
- Prepare reports, minutes, and presentation materials when required

**Requirements**:

- Diploma or Degree in Human Resources, Business Administration, or related fields
- 1-3 years of experience in HR or administrative roles; **experience in in-house payroll is required**:

- Solid knowledge of Malaysian statutory regulations (EPF, SOCSO, EIS, LHDN, HRDF)
- Experience in preparing **EA Forms** and **basic income tax documentation (Borang BE)**:

- Proficient in Microsoft Excel; knowledge of payroll software is a plus
- Good command of English and Bahasa Malaysia; Mandarin is an added advantage
- Meticulous, trustworthy, and able to manage confidential information
- Proactive, efficient, and a team player with strong communication skills

**What You’ll Gain**
- Full exposure to HR operations including payroll, tax, and compliance
- Close mentorship from the HR Manager
- Career development opportunities through internal and external training

**Job Types**: Full-time, Permanent, Contract
Contract length: 3 months

Pay: RM2,500.00 - RM3,500.00 per month

**Benefits**:

- Opportunities for promotion
- Professional development

**Language**:

- , read and write Mandarin Language (preferred)

Work Location: In person

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