Project and Operations Executive

6 days ago

Kuala Lumpur, Malaysia TechnoMech (m) Sdn Bhd Full time

We are a digital solutions provider that supports organizations with technology-driven services. We focus on delivering user-friendly digital experiences through innovation and modern tools.

We are seeking a **Project and Operations Executive** to join our team. As a startup, this role is crucial and will be the **second in command**, reporting directly to the management team. You will not only manage projects and operations but also provide oversight for our team. We need a highly organized and proactive individual who can seamlessly handle multiple projects, manage key operational tasks, and provide guidance to our employees.

A critical aspect of this role is the handling of **highly confidential information**, particularly project pricing, financial data, and sensitive employee information. You must demonstrate the highest level of integrity and discretion at all times.

**Key Responsibilities**:
**Project Management**:

- Manage and execute multiple digital transformation and IT support projects simultaneously from initiation to completion.
- Develop detailed project plans, defining scope, goals, and deliverables.
- Coordinate internal resources and third-party vendors to ensure efficient and timely project execution.
- Monitor project progress, manage timelines, and ensure all milestones are met.
- Identify and mitigate potential risks and issues throughout the project lifecycle.

**Operational & Employee Oversight**:

- Assist in the planning and execution of daily operational activities for the agency.
- Provide guidance and support to team members, fostering a collaborative and productive work environment.
- Manage and maintain project documentation, operational records, and confidential employee files.
- Prepare comprehensive reports and presentations for management and stakeholders.

**Financial Oversight & Confidentiality**:

- Handle and manage confidential project pricing, budgets, and financial information with the utmost discretion.
- Track project expenditures and assist in budget reconciliation.
- Ensure all confidential information is securely stored and handled according to company policies.

**Qualifications**:

- Bachelor's degree in a relevant field (e.g., Business, Project Management, Operations Management).
- 1-3 years of experience in project coordination, operations, or a similar role, preferably within the IT or digital services industry.
- Proven ability to manage multiple projects simultaneously in a fast-paced, startup environment.
- Strong understanding of project management principles and methodologies.
- Excellent organizational skills with a keen attention to detail.
- Exceptional communication and interpersonal skills, with the ability to liaise with various stakeholders and provide guidance to team members.

**Demonstrated ability to handle highly confidential and sensitive information** with integrity and professionalism.

Proficiency with project management software (e.g., Asana, Trello, Jira) and Microsoft Office Suite (Word, Excel, PowerPoint).

**What We Offer**:

- A competitive salary and benefits package.
- An opportunity to work in a dynamic and innovative environment focused on digital transformation.
- A leadership role with direct impact on the company's growth and success.
- A supportive team culture with opportunities for professional growth.

**Job Type**: Contract
Contract length: 12 months

Pay: RM3,000.00 - RM4,000.00 per month

**Benefits**:

- Health insurance
- Maternity leave
- Opportunities for promotion

Work Location: In person

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