Event Executive

2 weeks ago

Shah Alam, Malaysia ACE Edventure Group Full time

To organize, mobilize and/or coordinate the staff, event participants, officials, and administrators for the successful execution of an event.

**Duties and Responsibilities**

**Events Planning**
- Ensuring that all staff members are trained on their responsibilities and are familiar with the venue where the event will be held.
- Maintaining communication with all team members throughout the planning process to ensure the best possible outcome of the event.
- Ensuring that vendors, caterers, musicians, and other service providers are hired and scheduled appropriately.
- Managing the flow of operations during an event to ensure that everything runs smoothly, including setup, breakdown, activities, and tear down.
- Overseeing the marketing and promotion of an event to ensure that it is well attended by the target audience.
- Overseeing all aspects of event planning, including finances, contracts, timelines, staffing, and vendors.
- Scheduling and managing staff hours, including setting up work schedules, ensuring that employees have appropriate breaks, and checking in with staff on the status of an event’s progress.
- Coordinating with outside vendors, such as security companies or catering services, to ensure they arrive on time and have what they need to perform their jobs effectively.
- Making sure that all events run smoothly by keeping an eye on attendees to make sure they are having a good time without causing problem.
- Tries as much as possible to have a clear understanding of what the event is all about from the host i.e. how exactly he/she wants the event to be organized.
- Provides training/coaching for the organizing committee for the purpose of an event.
- Supervision of the production process of an event.
- Make sure that staff and work personnel at the event adhere to the management policies.
- Be accountable to the responsibilities of the role and hold the team accountable for theirs.
- Be responsible for planning and coordinating multiple aspects of an event, including the venue, entertainment, catering, transportation and more.
- Communication skills to convey ideas to the team, answer questions from any party and explain the purpose of the event.
- Create budgets for the events.

**Requirements and Skills**
- 2 or more years of experience in the events or related field.
- Bachelor’s degree.
- Proficiency of using software like Canva, Microsoft Word, Excel, and PowerPoint.
- Excellent interpersonal and communication skills.
- Problem-solving and conflict resolution skills.
- Proactive and a strong work ethic.
- Ability to lead and influence people.
- Good judgement and decision-making aptitude that represents the organisation.
- The ability to pay attention to detail while keeping the big picture of the organisation in mind.
- Accuracy of information.
- Outstanding organisational skills.
- Emotional intelligence and management.
- Ability to collaborate with all levels of people in the organisation.
- Upholding a customer-focused approach.

**Types of Events**
- Students Orientation (Games)
- Children’s day
- Appreciation Day
- School event (family day, events day, theme day & etc)
- International Students event
- Staff events
- Leadership camp

Pay: RM2,500.00 - RM4,000.00 per month

**Benefits**:

- Free parking
- Meal provided
- Opportunities for promotion
- Professional development

Schedule:

- Monday to Friday

Application Question(s):

- What is your notice period? Or are you available for immediate hire?
- What is your expected salary?
- What is your current salary?

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