Document Controller

The Project Document Controller is responsible for managing and controlling all project-related documents. This role ensures that documentation is accurate, up-to-date, and properly filed, supporting project teams in maintaining compliance with regulatory and company standards. The Document Controller will also facilitate the smooth flow of information between project stakeholders and ensure the integrity of project documentation throughout the project lifecycle.
- **Responsibility & Accountability**_

**Key Responsibilities**:
**Document Management**:

- Develop and maintain a comprehensive filing system and document control processes for both hard and electronic documents.
- Register and classify project documents, including drawings, specifications, contracts, correspondence, and reports.
- Ensure that documents are accessible to authorized personnel while maintaining security and confidentiality.

**Document Control**:

- Monitor the status of documents and drawings to ensure that they are approved, updated, and distributed in a timely manner.
- Manage the process of document review, approval, and revision control, ensuring compliance with company and industry standards.
- Track document versions and ensure that obsolete documents are removed from circulation.

**Communication and Coordination**:

- Act as a liaison between project teams, contractors, vendors, and clients for document-related matters.
- Facilitate the timely distribution of documents to relevant parties, ensuring that everyone is working with the most current information.
- Coordinate with engineering and project management teams to ensure that document control procedures are followed.

**Compliance and Auditing**:

- Ensure that all project documentation complies with industry standards, regulatory requirements, and company policies.
- Prepare for and participate in internal and external audits of project documentation.
- Implement corrective actions for any identified document control issues

**System Maintenance**:

- Maintain and update document control software and systems, providing training to project personnel as needed.
- Troubleshoot and resolve issues related to document control systems and processes.

**Reporting**:

- Generate regular reports on the status of project documentation, highlighting any issues or areas for improvement.
- Maintain accurate records of document transmittals, revisions, and approvals.

**Continuous Improvement**:

- Identify opportunities to improve document control processes and implement best practices.
- Stay informed about industry trends and advancements in document control technologies and methodologies.

**Education & Experience (Basic requirement for this position)**
- Diploma or Degree in Engineering, Information Management, or a related field.
- Minimum of 3-5 years of experience in document control within an engineering, construction, or manufacturing environment.
- **Competency Requirement**_
- Proficiency in document control software (e.g., Aconex, SharePoint, ProjectWise).
- Strong knowledge of Microsoft Office Suite (Word, Excel, Outlook).
- Familiarity with engineering and construction documents and processes.
- Excellent organizational and time management skills.
- Strong attention to detail and accuracy.
- Effective communication and interpersonal skills.
- Ability
- **Working Conditions**_
- The role is primarily office-based with occasional site visits as required.
- May be required to work extended hours to meet project deadlines

Pay: RM2,500.00 - RM4,000.00 per month

**Benefits**:

- Maternity leave
- Meal allowance
- Opportunities for promotion
- Professional development

Work Location: In person