Executive Legal Assistant

PropertyGuru is Southeast Asia’s leading PropTech company, and the preferred destination for over 34 million property seekers to connect with almost 55,000 agents monthly to find their dream home. PropertyGuru empowers property seekers with more than 2.8 million real estate listings, in-depth insights, and solutions that enable them to make confident property decisions across Singapore, Malaysia, Thailand, and Vietnam.

**As a Guru you will be accountable for**:

- Provide assistance and support to the legal team and be a leader, promote and genuinely live and breathe the PropertyGuru values.
- Filing electronic documents; entries in compliance registers for Gifts, Conflict of Interest, attendance list of legal training and others.
- Expense reporting on external legal fee expenditure and accruals, tracking payment of invoices, filing and retrieval of documents to support payments and monitoring expenditure against quotations from external providers.
- Seeking quotations from vendors, onboarding selected vendors (eg law firms, company secretary firms, translators, etc);
- Liaising with internal authorised signatories for execution of agreements (eg via Adobe E-Sign or wet inked signatures), providing signed copies to stakeholders.
- Arranging translations of standard terms and conditions, templates and other legal documents; co-ordinating with other departments to ensure updates are hosted to the PG websites or repository of documents.
- Responding to internal requests for standard legal templates and documents.
- Project management of Legal team’s initiatives on change management and compliance activities; keeping the lawyers on time, on budget and on track with key deliverables.
- Planning and arranging events, meetings and projects, whether internal or external, domestic or regional i.e. Legal Team meetings.
- Management of Corporate secretarial work conducted by the Legal team for PropertyGuru
- Assist in company secretarial and compliance matters relating to PropertyGuru and manage company secretarial matters for entities in Asia, including Singapore, Vietnam, India, Malaysia, Indonesia and Thailand:

- Co-ordinate directors’ signatories for overseas subsidiary documentation including liaising with overseas offices.
- Liaise with external regional Company Secretaries.
- Manage PropertyGuru’s subsidiary company registers to ensure up to date and accurate for parent and subsidiary companies.
- Prepare documents for lodgement with Registry of Companies on instruction by Legal Team.
- Assist in administration associated with director appointments, resignations and change in interests.
- Assist with external reporting
- working closely with the company Finance team on a range of issues including:

- Company statutory end of year reporting, changes in company share structure
- Assist the Legal team in the management of board documentation:

- Assist in the collation and distribution of board and committee papers.
- Liaise with key stakeholders regarding board paper delivery and related issues.
- Assist key stakeholders with necessary board and committee information.
- Responding to internal requests for corporate forms and documents for business operational requirements (eg bank account openings).
- Administrator for Legal’s contract life cycle management tool, DocuPro.

**We're looking for someone who has**:

- Exposure to corporate and commercial legal matters. Prior experience in a legal administrative role or corporate secretarial work is highly desirable.
- Understanding of legal documentation, corporate governance, and compliance matters. Familiarity with Southeast Asia legal and regulatory environments is an advantage.
- Excellent organizational, project management, and communication skills. Strong attention to detail and ability to manage multiple tasks effectively.
- Proactive, hard-working, and motivated individual with a collaborative and supportive approach. Ability to work independently and as part of a team in a fast-paced environment.

At PG, every Guru is guided by our comprehensive development map, which includes:
**Core Values**
Own It & Deliver It; Respect & Care for Each Other; Have Fun & Celebrate Success
Push Beyond Good; Create What's Next

**Leadership Traits**
Engaging in Courageous Conversations; Embracing Continuous Learning; Fostering Creative Collaborations

PropertyGuru Group is an equal opportunity employer committed to fostering an inclusive, innovative a learning environment with the best employees. Therefore, we provide employment opportunities without regard to gender, identity, race, religion, nationality, age, marital status, disability, or any other protected status, per applicable law. If there is anything we can do to help ensure you have a comfortable and positive interview experience, please let us know.