Personal Assistant to Group of CEO

3 days ago

Mid Valley City, Malaysia Umd Energy Sdn Bhd Full time

Job Description:

- Coordinate the schedule of director, ensuring that meetings, deadlines, presentations and other duties are carried out seamlessly
- Works closely and effectively with the director to keep him well informed of upcoming commitments and responsibilities, following up appropriately
- Make travel arrangements for director, coordinating flights, accommodations and other itinerary specifics
- Create spreadsheet and charts, maintain database, write departmental status report
- Supervise junior-level staff, including executive assistants and secretaries, coordinates the efforts of these parties in effectively running the executive office, training staffers on internal processes and systems
- Field phone calls, takes requests for meetings and coordinates various aspects of interdepartmental communication as necessary
- Organize team communications and plan events, both internally and offsite
- Provides a bridge for smooth communication between the Director's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff
- Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the Director, some of which may have organizational impact
- Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures
- Handle requests and queries appropriately
- Manage diary and schedule meetings and appointments

Job Requirement:

- Able to travel between Malaysia (Sarawak and Perlis).
- Proven work experience as a Personal Assistant
- Knowledge of office management systems and procedures
- MS Office
- Language(s): English and Bahasa Malaysia.
- Outstanding organizational and time management skills
- Ability to multitask and prioritize daily workload
- Excellent verbal and written communications skills
- Discretion and confidentiality
- Prefer Male

**Job Types**: Full-time, Permanent

**Salary**: RM2,500.00 - RM3,500.00 per month

**Benefits**:

- Opportunities for promotion

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- Mid Valley City: Reliably commute or planning to relocate before starting work (required)

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