Human Resources Business Partner

**Axens South East Asia**
**Roc Malaysia is looking for**

**Human Resources Business Partner (F/M)**

Localisation : MALAYSIA;KUALA LUMPUR

**Axens Presentation**:
Axens group provides a complete range of solutions for the conversion of oil and biomass to cleaner fuels, the production and purification of major petrochemical intermediates, the chemical recycling of plastics, all natural gas treatment and conversion options along with water treatment and carbon capture. The offer includes technologies, equipment, furnaces, modular units, catalysts, adsorbents and related services. Axens is also specialized in Carbon Capture. Axens is ideally positioned to cover the entire value chain, from feasibility study to unit start-up and follow-up throughout the entire unit life cycle. This unique position ensures the highest level of performance with a reduced environmental footprint. Axens global offer is based on highly trained human resources, modern production facilities and an extended global network for industrial, technical supports & commercial services.

Axens combines the friendliness of a company on a human scale and the influence of a multinational environment whose customers are spread over more than 85 countries.

Axens is an IFP Group company.

**Missions**:
***

As HRBP, help align HR objectives with that of the business, and be responsible and accountable for HR objectives such as Talent Acquisition, Talent Management, Employee Engagement, HR policy implementation, Payroll, Compensation, HRIS & Analytics and all other activities and tasks for all the employees and contribute to employees well-being as well as a motivating work environment. The role is based in Axens SEA office in Kuala Lumpur - Malaysia and reports to the Managing Director.

Talent Acquisition:

- Facilitate and conduct induction program for new employees
- Preparation of letters of offers, employment contract, letter of confirmation Compensation, Benefits & Payroll

Administration:

- Responsible for managing payroll vendors and overall payroll process
- Responsible for monthly statutory contributions (EPF/SOCSO/INCOME TAX) and respective filing
- Responsible for the issuance of performance appraisal, confirmation and promotion/increment letters
- Understand and implement complex Expat compensation packages as shared by HQ/Expat Home Country
- Plan and review the company’s policies and procedures and maintain the employee handbook
- Responsible for updating the insurance company of staff turnover (new addition and deletion.)
- Assist in renewal and staff claims of GPA and Hospitalization benefits, evaluate better offers

Learning & Development:

- Manage and maintain respective departments’ Training Requisition, Annual Training Plan and training records
- Liaise with Training providers and HRDF to organize and manage staff training
- Prepare and monitor the Annual Staff Training Budget in sync with Managers, Management & Training Manager
- Coordinate with Training Manager for Asia to schedule Trainings and ensure attendance

Administrative paperwork:

- Responsible for administration and maintenance of leave records and work time logging system
- Ensure expense claim checking in accordance with the company policy
- Monitor and ensure issuance / renewal / cancellation of Visa and Work Permits for Expatriate staff and liaise with Malaysian Immigration Departments and other required Administration accordingly
- Supervise work for business visa and business travel arrangement with travel agent

Employee Engagement:

- Employee Grievance Handling
- Team Building Events
- Employee Organizes and coordinates staff welfare activities such as festival lunch or dinner, team building events, organise flowers and gift delivery for new babies, hospitalization, and bereavement and coordinate office decoration whenever required
- Maintains office staff job results by coaching, counselling, and disciplining employees; planning, monitoring, and appraising job results, including conducting investigations

**Knowledge and Required Level**:
***
- Diploma/ Degree in Finance/HR/ Management/ Business Studies or any related discipline
- Good understanding of numbers, logic, payroll stystems, statutory compliances is a MUST
- Between 7 to 9 years or working experience in multi-national companies (MNC) in the Oil and Gas Industry
- Possess high level of integrity and ability to maintain confidentiality of HR related matters
- Proficient in Microsoft Office tools (i.e. Excel, Word & Power Point.)
- Good knowledge of Malaysia Employment Act; Labour Law and Practises and Statutory requirement
- Exposure in Expatriate Management and Immigration

**Associated Skills**:
***
- Excellent interpersonal and communication skills with ability to interact with all level of employees
- Attention to details is a must
- Disciplined and resourceful with ability to work independently
- Problem solving skill and adaptability to diverse work culture
- Pleasant and matured pe