Administration Coordinator

_JD - Admin Coordinator_
- **Job Summary**:_
- This position will assist in supervising the cleaning and gardening activities, providing feedback on any maintenance work, maintaining the cleanliness and cheerfulness of the school and enforcing a safe and secure environment for students, employees and visitors through enacting the safety procedures and policies of the School. This position is designed and is required to foster proactive student/staff relationships through a genuine, intrinsic motivation to work in an enjoyable, positive and collegial school environment. _
- **Responsibilities**:_
- **A: Student Safety**_
- 1. Supervise student activities during school hours, including arrival, dismissal, breaks, and lunchtime._
- 2. Help students to get to class on-time and ensure a smooth flow of traffic through the hallways._
- 3. Providing protective escort or supervision for victims of fights or bullying._
- 4. Continuous foot patrol of school sites with a focus on monitoring student behavior, ensuring students are not wandering the campus; escorting students to/from class or office; retrieving bags, backpacks or other personal belongings for students and staff; opening, unlocking and securing doors._
- 5. Monitor hallways, corridors, and common areas to prevent unauthorized access and maintain order._
- 6. Inspect and monitor the security of doors, windows and gates._
- 7. Conduct regular patrols of the school premises to identify and address security risks or potential hazards._
- 8. Patrol the school campus and areas around the school including unsupervised areas._
- 9. Assists in enforcing school rules and disciplinary policies by informing phase leaders in the event of any violation to promote a safe and respectful environment for all students._
- 10. Respond promptly to any incidents, conflicts, or emergencies that arise on school grounds._
- 11. Communicate effectively with school leaders, teachers and support staff to address concerns, provide updates, and coordinate activities._
- 12. Maintain accurate records of incidents, interventions, and student behavior for reporting and documentation purposes._
- 13. To involve and organize training sessions, drills, or workshops related to school safety, emergency preparedness, and crisis management._
- **B: Housekeeping - School Clinic, Library, Cleaning & Gardening**_
- 1. Supervise the cleaners at all building on their cleaning activities._
- 2. To check the cleanliness of the washroom and instruct the cleaners to do necessary follow up cleaning._
- 3. To ensure the main lobby will always clean and tidy at all time._
- 4. To design and arrange the cleaning schedule accordingly._
- 5. To monitor cleaners and gardener attendance and report to HR for any absence. _
- 6. To monitor the gardener performing basic maintenance such as cutting the grass, emptying bins, managing weed control and leaf raking._
- 7. To ensure the gardener perform service maintenance on the gardening tools and machinery. _
- 8. To ensure the gardener wearing the safety suit and acknowledge on the safety procedure when performing his duty._
- 9. To ensure the gardener maintaining the flowers and plants for the cheerfulness of the school._
- **C: Maintenance**_
- 1. To monitor on any faulty lamps, air-conditioner, doors and etc. and report to the maintenance team for follow up repair._
- 2. To ensure on the safety of items in school store (including arranging and labelling the chemical items)_
- 3. To ensure the school store will at all-time lock._
- 4. To periodically check the school store. _
- **KNOWLEDGE OF**:_
- 1. Crowd control. _
- 2. Excellent observational skills and attention to detail, with the ability to identify and address safety concerns proactively._
- 3. Working with children or adolescents in a school, camp, or youth program setting._
- 4. Record-keeping techniques._
- 5. Excellent written and verbal communication skills, particularly across cultural group_
- 6. Investigation techniques and procedures. _
- 7. Basic law enforcement and security methods and procedures._
- 8. Basic first aid procedures and emergency response protocols._
- 9. Evidence of leadership in the areas of equity, social justice, cultural relevance, and restorative practices._
- **ABILITY TO**:_
- 1. Think clearly and logically, use good judgment, and make rapid and appropriate decisions in emergency situations._
- 2. Sound judgment and decision-making, especially in high-pressure or emergency situations._
- 3. Have adequate physical fitness and stamina to perform duties that may require standing, walking, or patrolling for extended periods._
- 4. Support students and a willingness to work collaboratively and independently in a diverse environment committed to equity, justice and students’ social emotional wellness_
- 5. Work independently with little direction._
- 6. Establish and maintain effective working and cooperative relationships with others._
- 7. Exercise physical force when necessary