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Company Secretary

2 weeks ago

Kuala Lumpur, Malaysia InTalent Consulting Sdn. Bhd. Full time

Attend board meetings and accurately record minutes and assist in preparing meeting agendas and related materials.
- Ensure the company's operations align with the Companies Act and other relevant laws.
- Monitor changes in regulatory requirements and advise management accordingly.
- Maintain comprehensive and up-to-date secretarial records, including minutes, resolutions, and related documentation.
- Organize and coordinate the Annual General Meeting, ensuring compliance with notice periods and documentation.
- Maintain regular communication with shareholders, directors, and regulatory authorities and address inquiries, provide information, and facilitate transparent communication.
- Prepare and file the company's annual return with the SSM
- Notify relevant authorities about any changes in the company's statutory information.
- Interact with authorities such as the Employees Provident Fund (EPF), Social Security Organization (SOCSO), and other relevant agencies to ensure compliance with statutory requirements.
- Update and maintain the company's statutory books, registers, and other documents as required by law.
- Collaborate with finance and legal teams to ensure accurate taxation reporting and compliance and assist in renewing necessary licenses and permits.

**Job Requirements**:

- Diploma in Business Administration, Law, or a related field is acceptable, but a bachelor's degree is highly recommended.
- Proven experience as a Company Secretary in a Malaysian company for a minimum of 2 years.
- Recommended to have Certified Company Secretary Course (offered by professional organizations)
- Comprehensive knowledge of the Companies Act and other relevant regulations in Malaysia.
- Familiarity with the requirements of government agencies like SSM, EPF, and SOCSO.
- Strong understanding of corporate governance principles and legal compliance.
- Excel in using office software for documentation and reporting, and have a keen proficiency in maintaining secretarial records, including minutes and resolutions.
- Effective communication skills for interacting with shareholders, directors, and regulatory authorities.
- Ability to address inquiries, provide information, and facilitate transparent communication.

**Salary**: RM2,500.00 - RM3,000.00 per month

**Benefits**:

- Health insurance
- Maternity leave
- Opportunities for promotion
- Parental leave
- Professional development

Schedule:

- Monday to Friday

Supplemental pay types:

- Performance bonus
- Yearly bonus

Application Question(s):

- Please write your last salary remuneration or current salary
- Please write your expected salary for this position

**Education**:

- Diploma/Advanced Diploma (preferred)

**Experience**:

- Secretary: 1 year (preferred)

**Language**:

- English (preferred)
- Mandarin (preferred)
- Bahasa (preferred)
- Tamil (preferred)