Receptionist & Admin Assistant

2 days ago


Kuala Lumpur, Malaysia Elsa Talent Solutions Sdn. Bhd. Full time

Position : Receptionist & Admin Assistant Industry : Oil & Gas Location : KL Office Key Responsibilities: Assist the HR Administrative Executive in managing and delivering general administrative office services.Issuing new MSR, Release Orders, Work Orders and processing invoices.Monitoring contract ACV and expiry dates in the NAVA Procurement system.Ensuring timely renewal of contracts prior to their expiry, including preparing the scope of work/services and cost estimate.Monitoring budgets utilisation and preparing monthly reports in accordance to COMPANYs policies and procedures.Ensure timely servicing and maintenance of the companys office electrical appliances, such as coffee machines, air-conditionings, water dispensers.Support other departments with business travel arrangements, including transportation and hotel bookings.Coordinate and arrange appointments for employees offshore medical check-ups and safety trainings for the company.Liaising with the vendors/suppliers. Supervise the daily activities of the office Tea Lady and Cleaner.Perform front office reception duties that reflect a professional image aligned with COMPANYs vision and mission.Manage daily incoming and outgoing calls, correspondences and courier service coordination.Coordinate meeting rooms bookings to ensure proper scheduling and ensure that the meeting rooms are cleaned and tidied after each use.Maintain the cleanliness and tidiness of the reception area at all time. Requirement(s): High school diploma or equivalent; diploma in office administration or related field preferred.Proven experience in an administrative or office support role.Proficiency in MS Office (Word, Excel, Outlook).Strong organizational and time-management skills.Excellent written and verbal communication skills.Ability to handle confidential information with integrity.Professional appearance and demeanor. Note: Only those applicants who meet the above criteria will be contacted as part of shortlisting process



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