Admin Manager

2 weeks ago

Klang, Selangor, Malaysia Adecco Full time 90,000 - 120,000 per year

Adecco's client, a well-established multinational organization, is seeking an experienced Admin Manager to oversee end-to-end administrative and office management functions. This role will be responsible for leading administrative operations, vendor and facilities management, employee support services, and corporate coordination activities.

Key Responsibilities

  • Lead day-to-day administrative operations including facilities upkeep, office supplies, service contracts, and operational support.
  • Oversee vendor management, including contract review, service quality tracking, cost efficiency, and negotiation.
  • Supervise expatriate support services such as housing arrangements, visa/permit applications, renewals, and transportation logistics.
  • Plan and coordinate internal engagement activities, corporate events, and company meetings in alignment with leadership direction.
  • Oversee corporate travel arrangements, ensuring efficient booking processes and cost control.
  • Establish and enhance administrative SOPs, ensuring process compliance and continuous improvement in service delivery.
  • Provide guidance and support to administrative team members or outsourced service providers.
  • Monitor administrative budgets and ensure responsible cost management across office operations.
  • Support leadership with ad hoc administrative initiatives to facilitate smooth business operations.

Key Requirements

  • 7-10 years of administrative or office management experience, preferably within a manufacturing, industrial, or corporate operations environment.
  • Proven ability to manage office administration, facilities, logistics, and vendor governance.
  • Experience handling expatriate services, corporate travel arrangements, and employee support services.
  • Strong organizational skills with attention to detail and process discipline.
  • Excellent stakeholder management and communication skills across multiple departments and service providers.
  • Ability to lead, improve, and implement administrative SOPs and ensure compliance with company standards.
  • Proficient in Microsoft Office and familiar with administrative systems, procurement workflows, or facilities management tools.
  • Excellent interpersonal and communication skills; Mandarin is an added advantage to liaise with stakeholders.
  • Able to work independently and manage a small team or external vendors effectively.

Desired Skills and Experience
Office & Facilities Management

Vendor & Contract Management

Administrative Operations

Expatriate & Mobility Support

Corporate Travel Administration

Event & Engagement Coordination

Fleet / Vehicle Administration

SOP Development & Compliance

Stakeholder & Vendor Communication

Budget & Cost Control

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