Administration Executive

2 days ago

Cyberjaya, Selangor, Malaysia WoodWing Full time 60,000 - 120,000 per year

Malaysia, Selangor, Cyberjaya

OMSCHRIJVING

As an Administration Executive, you will play a crucial role in ensuring the smooth operation of our executive team in APAC region. You will be responsible for providing high-level administrative support, daily operations, and facilitating communication within the organization. The ideal candidate will be tech-savvy, fluent in English, and possess strong communication skills, enabling them to effectively support our leadership. This position offers a unique opportunity for growth and development, allowing you to expand your skills in a dynamic environment while contributing to our broader goals of the global team.

Responsibilities:

  • Overseeing day-to-day office operations by managing administrative functions, maintaining office supplies, managing facility management upkeep and organising company records and databases.
  • Handling documentation, filing, correspondence (emails and letters), managing schedules/calendars, arranging meetings and travel logistics, data entry, and providing general clerical support.
  • Coordinate procurement processes, including managing office inventory, purchase orders, office upkeeping including repair and rectifications and supplier relationships.
  • Support finance and accounting with tasks such as invoice processing, and payment tracking.
  • Serve as a point of contact for internal and external communications, ensuring timely and professional responses.
  • Liaise with external vendors, service providers, and business partners as needed.
  • Manage tenancy agreements and renewal processes.
  • Assist with HR functions such as recruitment coordination and maintaining accurate employee data.
  • Perform any other duties as assigned by the company, as required and deemed necessary.

VEREISTEN

  • Minimum Diploma or Bachelor's Degree in Business Administration, Management, or related field.
  • At least 3–5 years of relevant experience in administrative or executive support roles, preferably in a regional or multinational environment.
  • Strong command of English (both written and spoken); proficiency in Bahasa Malaysia is required.
  • Tech-savvy with good working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and familiarity with tools like Teams, Zoom, or Google Workspace.
  • Excellent organizational and multitasking skills, with strong attention to detail and ability to meet deadlines.
  • Good communication and interpersonal skills to liaise effectively with local and regional stakeholders.
  • Ability to handle confidential information with discretion and professionalism.
  • Independent, proactive, and resourceful with a positive attitude and willingness to learn.
  • Experience in procurement, vendor management, or basic finance/HR support will be an added advantage.

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