Personal Assistant to Director

4 days ago

Kuala Lumpur City Federal Territory of Kuala Lumpur, Malaysia HR PRO Sdn Bhd Full time

We are seeking a capable and trusted 
Personal Assistant to the Director
 who thrives in a multifaceted environment. This role is ideal for someone with exceptional multitasking abilities, proven stress management skills, and a high level of professionalism. If you're detail-oriented and enjoy engaging in both corporate and social settings, we invite you to be part of our team.

Benefits:

  • Competitive salary package (Up to RM 5,500)
  • Working days: Monday - Friday
  • Location: Bandar Puteri Puchong
  • Annual performance-based bonuses
  • Medical and dental coverage
  • Opportunities for professional development and training
  • Supportive work culture and modern office facilities
  • Paid holidays and leave

Key Responsibilities:

  • Provide comprehensive secretarial and administrative support to the Director
  • Maintain records, databases, and filing systems with accuracy and discretion
  • Coordinate travel, meetings, events, and internal communications
  • Handle confidential correspondence across departments and external associates
  • Prepare minutes, briefings, and follow-ups from meetings and internal discussions
  • Attend entertainment or social outings with the Director when required
  • Manage legal documentation related to conveyancing and loan matters from start to completion
  • Liaise with clients and stakeholders professionally, maintaining strict confidentiality
  • Organize office logistics including mail, supplies, courier services, and meeting arrangements
  • Support the team with inquiries and operational needs to ensure seamless collaboration
  • Undertake ad hoc assignments as directed by the Managing Director

Requirements:

  • Proficiency in Chinese language is preferred to facilitate bilingual communication and documentation
  • Strong multitasking and prioritization skills
  • Excellent stress management and time efficiency under tight deadlines
  • High attention to detail with sound judgment
  • Professional presentation and interpersonal communication
  • Ability and willingness to accompany the Director for entertainment events when needed
  • Familiarity with legal documentation processes (conveyancing, loans, sub-sale)

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