Administrative & Operations Executive

1 week ago

Kuala Lumpur, Kuala Lumpur, Malaysia Equalbase Full time

We are seeking a versatile and detail-oriented Administrative & Operations Executive to support our team in Equalbase. This role encompasses a broad range of responsibilities, including office administration, finance-related tasks, and business development support. The ideal candidate is highly organized, resourceful, and able to multitask efficiently in a fast-paced environment.

Office Administration


• Manage and maintain inventory records for office supplies and equipment for all staff across Malaysia.


• Coordinate travel arrangements, including booking of flights, hotels, and transportation for staff nationwide.


• Procure and manage hardware distribution and usage for employees across Malaysia.


• Oversee procurement and maintenance of office equipment (e.g., copiers, water dispensers) at the Johor office to ensure functionality and availability.


• Coordinate courier services, handle incoming/outgoing mail, and manage parcel deliveries.


• Liaise with building management on office maintenance and facility-related matters in the Johor office.


• Support onboarding by preparing welcome kits for new joiners at the Johor office.


• Assist with the organization of internal meetings and company events when needed.


• Perform other administrative duties as assigned.

Finance


• Upload and route invoices through the system for approval.


• Enter purchase invoices into the accounting system for accurate record-keeping and processing.


• Execute payment transactions using the Maybank online banking platform in accordance with company procedures.

Business Development Administration


• Assist with market and competitor research, as well as customer surveys to support strategic decision-making.


• Maintain and archive sales, leasing, and business development documents manually and/or via relevant software.


• Maintain and regularly update comprehensive databases relevant to the MY market.


• Provide additional administrative support to the business development team as needed.

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