Account & Administration Executive

4 days ago

Petaling Jaya, Selangor, Malaysia Novabridge Sdn Bhd Full time

Job Overview: We are seeking a detail-oriented and versatile Account & Administration Executive to join our team. This is a hybrid role that requires a candidate capable of managing full-cycle financial tasks (AP/AR), providing essential Human Resource support, and ensuring the smooth running of daily office operations.

Key Responsibilities

1. Accounting & Finance (Accounts Payable & Receivable)

  • Invoicing & Billing: Prepare and issue invoices, debit notes, and credit notes. Assist in monthly billing for clients and ensure accuracy in all outgoing financial documents.
  • Accounts Receivable (AR): Update AR payments on a daily basis. Assist with credit control, including following up on collections from company clientele to ensure timely payment.
  • Accounts Payable (AP): Process payments to suppliers and creditors. Verify claims and ensure all supporting documents are valid before processing.
  • Reconciliation: Perform monthly closing activities, including supplier statement reconciliation, customer aging reports, and bank reconciliation.
  • Vendor Liaison: Act as the primary point of contact for suppliers and creditors regarding payment status and resolve any billing discrepancies.
  • Statutory Compliance: Verify and ensure all statutory payments (e.g., EPF, SOCSO, PCB, Tax) are accurate and paid within deadlines to avoid penalties.
  • Financial Integrity: Ensure all accounting systems, practices, and controls comply with company policy and accounting standards.

2. Human Resources Support

  • Recruitment Coordination: Assist in the recruitment process by screening resumes, scheduling interviews, and communicating with candidates.
  • Onboarding: Prepare Letters of Appointment, confirmation letters, and other employment-related correspondence.
  • Employee Records: Maintain up-to-date personnel files and leave records.

3. Office Administration

  • Office Upkeep: Oversee the general maintenance and cleanliness of the office environment.
  • Supplies Management: Monitor and order office supplies, stationery, and pantry items as needed.
  • General Admin: Handle incoming calls, correspondence, and courier arrangements.

4. General

  • Perform any other ad-hoc duties or projects assigned by the Management from time to time.

Job Requirements
  • Education: Diploma or Bachelor's Degree in Accounting, Business Administration, LCCI, or a related field.
  • Experience: Proven work experience in an Accounting or Administrative role.

  • Technical Skills:

  • Must be computer literate and highly proficient in AutoCount or similar accounting software and Microsoft Office (Excel, Word).

  • Language Proficiency:

  • Must be able to read, speak, and write in English, and Bahasa Malaysia

  • Soft Skills:

  • Communication: Strong written and verbal communication skills to effectively handle emails and inquiries from customers and suppliers.

  • Independence: Able to work independently with minimal supervision and high initiative.
  • Teamwork: A team player capable of meeting tight deadlines and adapting to changing priorities.
  • Integrity: High level of integrity and ability to handle confidential information (payroll/HR data) with discretion.

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