Admin Executive cum Receptionist

2 days ago

Mont Kiara Kuala Lumpur, Malaysia Bridgenet Solutions Sdn Bhd Full time 30,000 - 60,000 per year

Job Responsibilities:

  • Prepare documents for Vendor registration and Tender submission, including binding the tender and photocopying the duplicate copy of the tender.
  • Maintain inflow and outflow of office stationery and groceries by doing a stock take for stationery and groceries by monthly, including sending restock listing for groceries to the Finance Operations Manager and stationery to Procurement Coordinator for review.
  • To assist Office Admin Cum Despatch to arrange 3rd party courier service on the goods/ document's delivery to oversee/outstation.
  • Update and monitor calendars on meeting rooms booked.
  • To ensure the area, meeting rooms and pantry are always clean, tidy, and orderly.
  • To check the mailbox and sorting/distribute the mail accordingly daily.
  • Prepare on registration for other project license such as Ministry of Finance License, Malaysian Communications and Multimedia Commission License, Lembaga Pembangunan Industri Pembinaan Malaysia (CIDB) License from time to time upon request and renew Dewan Bandaraya Kuala Lumpur (DBKL) Business license for the company.
  • To assist Marketing Department on visitors' registration at the event counter and setup the meeting room in the office for visitor, assist on pre-event preparation such as door gift preparation.
  • To prepare permit application for office maintenance and Goods delivery from building management ( Burgess Rawson Management Sdn Bhd ).
  • Arrange and communicate with building management on the general information needed for service/repair and documentations/information clarifications including memo announcements as required from time to time.
  • To assist Finance Operations Manager in requesting a refund of the deposit collected by management submission of the deposit for renovation and others requested by the building management (Burgess Rawson Management Sdn Bhd).
  • Monitoring Vacant of the locker for level 10 – NOC department.
  • Prepare and fill the finance information for Vendor Registration & Tender Submission verification and send to Finance Operations Manager for further checking.
  • Handle the front office - directing all visitors, including vendors, clients, interview candidates and customers appropriately.
  • Manage the visitor registration and logbook to ensure all visitors had filled the logbook when visit to office.
  • Screen Incoming calls and direct it to the appropriate departments and take accurate and complete messages.
  • Receiving documents/parcel in that attend to the Company Reception counter.
  • Responsible for monitoring stock level in the vending machine and checking on Staff's Vending Machine Claim.
  • To assist Senior Accounts Receivable on AR matters such as collection follow-up and sending SOA when needed.
  • Responsible to any ad hoc tasks assigned by FOM from time to time.

Job Requirements:

  • Minimum Diploma or Degree in Business Administration or a relevant field.
  • At least 2 – 3 years' experience in a similar position or frontline experience or a Fresh Graduate is acceptable
  • Able to adapt to new surroundings.
  • Good in MS. Excel, MS. Word, MS. PowerPoint.
  • Customer Service Orientation.
  • Excellent communication and interpersonal skills
  • Good telephone etiquette.
  • Self-discipline courteous, Good personality and willing to learn.
  • Able to work independently.
  • Attention to detail, accuracy, responsible and self-motivated.
  • Organizational and time management skills.
  • Calm and professional appearance

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