Site Administrator

Job Summary:

MSR Green Energy Sdn. Bhd. ("MSR-GE"), a leading EPCC contractor in Malaysia's renewable energy ("RE") sector, is seeking a reliable and well-organised Site Administrator for a fixed one (1) year contract. The successful candidate will commence work at MSR-GE's headquarters in Kuala Lumpur for onboarding and preparatory support, before being deployed to the project site in Bachok, Kelantan in Q1/Q2 2026.

This role is essential in supporting site operations through effective documentation control, logistics coordination, reporting, and general administrative functions. The Site Administrator will play a key part in ensuring smooth day-to-day support for the engineering, construction, and quality teams throughout the implementation of a Large-Scale Solar ("LSS") project. An extension of the contract may be considered, subject to project requirements and performance.

Key Responsibilities:

• Manage, organise and maintain all projects-related documentation (i.e. drawings, method statements, minutes of meeting, correspondences etc), including daily reports, permits, attendance records, material delivery notes, and inspection forms for easy accessibility by project team
• Support coordination of site logistics such as equipment deliveries, visitor access, accommodation, and staff mobilisation
• Assist with preparation and submission of site reports, meeting minutes, and progress tracking documents
• Coordinate timesheets, leave records, and claims for site personnel in collaboration with HR and HQ
• Serve as the primary point of contact for site-based administrative matters between HQ and site personnel
• Maintain inventory records for site supplies and office consumables
• Assist the project and construction team in day-to-day coordination and record-keeping tasks as needed

Requirements:

• Diploma or equivalent qualification in Business Administration, Office Management, or a related field
• Minimum three (3) years of experience in a site-based administrative role within construction, engineering, or energy projects
• Strong organisational skills with attention to detail and ability to handle multiple tasks under tight timelines
• Proficient in Microsoft Office (Word, Excel, Outlook); familiarity with document control systems is an advantage
• Good communication skills in both English and Bahasa Malaysia
• Proactive and independent, with the ability to work well in a site environment
• Possession of a valid CIDB Green Card is an advantage