Coordinator - Accounts Payable

About the Role:

You will ensure the accurate processing of vendor and employee payments for the Association. You will oversee invoice processing, payment runs, reconciliations, and vendor inquiries across multiple regions, including the US, UK, Europe, APAC, and Africa. Also, you will support month-end closing activities, reporting, and both internal and external audit requirements to maintain compliance and operational efficiency. You will report to the Associate Manager - Accounts Payable as an individual contributor. You will use a hybrid work schedule.

You Will:

Invoice Processing & Payment Execution

• Receive vendor invoices, record details and post them into the accounting system for further processing.
• Review incoming invoices to confirm purchase order support or identify exceptions, and route them through the correct workflow.
• Perform three-way matching by comparing invoices against purchase orders and receiving documentation to ensure accuracy before approval.
• Check and resolve common issues in invoices, payments, and reimbursements, making corrections while following policies.

Expense Audit & Reimbursement

• Review expense reports for completeness and accuracy. Verify compliance with expense policies, confirming expenditures fall within approved guidelines and spending limits.
• Reconcile corporate card or concur transactions with submitted claims.
• Ensure all necessary approvals are obtained, validating that expenses are authorized according to company delegation matrices.
• Archive full supporting documentation, including receipts, approvals, and notes in a retrievable format for audit or reference purposes.

General

• Assist to resolve AP inquiries and service requests from business and customers including items in team inboxes and Global Service Desk.
• Communicate with partners regarding transaction progress, cut-off times and eminent issues.
• Help update Standard Operating Procedures (SOP).
• Identify areas for improvement to increase operational efficiencies and communicate with project and technology partners.
• Support system implementation activity.
• Provide daily/weekly/monthly status reports.
• Support internal and external audit requests.

You Have:

• Diploma in Accounting or Finance related field
• up to 2 years' experience

How We Support You:

We provide flexibility to help you achieve a good work-life balance. You'll be part of a global, diverse team who foster an environment of inclusion and belonging where you are valued for who you are and where you come from.

We offer benefit options in and out of the workplace, including healthcare, retirement, annual leave, parental leave, an employee assistance program. We care about our employees' welfare and focus our benefits package on the benefits which support your wellbeing. We also recognize that everyone has different priorities, so in addition to our core benefits to support your health we offer flexible options for you to choose benefits that are right for you, your family and your lifestyle.

We believe in non-stop learning and are committed to investing in learning opportunities that help you reach your full potential and support your continued development.

About Us:

At The Association, a Great Place to Work-Certified company, we are transforming the accounting and finance profession. We are future-focused, empowering the world's most accomplished accountants to stay relevant, meet today's demands, and prepare for tomorrow's challenges through quality education, resources, and training.

Learn more about The Association on LinkedIn and our Career Site.

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We are committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.