Junior Office Assistant

2 days ago

Kuala Lumpur, Kuala Lumpur, Malaysia dd-922f-453d-a982-4c238323cafa Full time 30,000 - 60,000 per year

Qualifications and Experience

  1. A diploma or equivalent qualification in English language or other credentials authenticating skills in drafting and noting in English.
  2. A diploma or equivalent qualification in computer applications or other credentials authenticating skills in computer applications including MS-Office.
  3. At least two years of experience in clerical and secretarial jobs.

Candidates having any of the following qualifications or experience, in addition to the above, will be given preference:

  1. Experience in working with international organizations or in servicing meetings, events and gatherings involving international participants.
  2. Experience in working as personal secretary to senior officials or top executives.
  3. Experience in undertaking IT-enabled office functions.
  4. Diploma or higher qualifications in administration, secretarial practices, or accounting.

Job Description of Junior Office Assistant (JOA)

  1. Assist the Secretary-General in undertaking his/her functions.
  2. Be in charge of the Secretariat's reception, which includes attending to telephone calls/fax messages and receiving incoming posts and e-mails.
  3. Submit communications and documents to staff members concerned.
  4. Dispatch letters from the Secretariat and maintain their records properly.
  5. Be in charge of purchasing stamps and maintaining daily accounts of postage expenses, secretariat's mailbox (email accounts)
  6. Undertake clerical jobs, including word processing and data entry works.
  7. Assist in servicing ANRPC meetings.
  8. Produce copies of working papers, reports and other documents relating to meetings.
  9. Make necessary arrangements for staff meetings and prepare draft report of each meeting.
  10. Keep office records and files in proper order.
  11. Maintain the Documentation Centre in the Secretariat in proper order.
  12. Assist in subscribing to periodicals and purchasing publications.
  13. Be in charge of Secretariat's housekeeping by liaising with relevant service providers and LGM Properties.
  14. Assist Economist and Senior Economist in discharging their duties.
  15. Manage and update the content of ANRPC's website and social media's accounts (i.e., LinkedIn. It includes content drafting on sharing useful information, uploading relevant rubber market news on daily basis, updating the website content on members' pages, when its required.
  16. Maintaining and record the daily rubber futures prices across key exchanges (OSE, SHFE and SICOM).
  17. Manage and check the ANSEC mailbox on daily basis.
  18. Drafting emails / letters where needed.
  19. Any other duties that may be assigned from time to time.

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