Personal Assistant to Chief Financial Officer

2 days ago

Klang, Selangor, Malaysia Tally Full time 60,000 - 120,000 per year

Job Summary

This role involves providing high-level confidential support to the Group CFO through comprehensive secretarial and administrative services. To ensure that planning and administrative systems are effectively implemented and maintained. This position reports directly to the Group CFO.

Responsibilities


• Schedule and manage the Group CFO's calendar, proactively arranging important meetings with internal and external individuals, and maintaining an organized office environment.


• Plan and manage complex travel and accommodation arrangements for Group CFO & Senior Management.


• Track submission deadlines for HOD reports and follow up with respective HODs to ensure timely submissions.


• Proofread, answer, and compose routine correspondence, both handwritten and electronic, prepare selective summaries, and manage follow-up actions for the Group CFO.


• Support and coordinate Board/EXCO and other meetings organized by the Group CFO's office, including teleconference arrangements and minute-taking as required.


• Perform general clerical duties including transcribing dictation, scanning, copying, faxing, filing, and data entry


• Manage, follow up, renew, and safeguard documents and agreements in both hardcopy

and digital formats.


• Undertake special assignments and projects on a wide variety of issues as requested by the Group CFO.


• Contribute to the excellent reputation of the Group CFO's office through professional, friendly, and respectful interactions both internally and externally.


• Perform other duties as required and/or assigned.

Requirement


• Bachelor's degree in Finance or Business Management


• At least 7 to 10 years of experience supporting C-Level Executives.


• Welcome candidates with no prior PA experience but with sound working experience with accounting, finance.


• Exceptional organizational skills, including the ability to manage calendars and maintain records and files efficiently.


• Proven experience in organizing meetings.


• Demonstrated ability to achieve high performance in a complex and fast-paced environment.


• Proven ability to handle confidential information with discretion, adapt to competing demands, and provide the highest level of customer/client service and response.


• Proficiency in English grammar, spelling, and proofreading.


• Strong computer skills, including proficiency in Microsoft Office programs: Word, Excel, PowerPoint, and Outlook.

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