Personal Assistant to GCFO

1 day ago

Klang, Selangor, Malaysia Leader Energy Group Berhad Full time 60,000 - 120,000 per year

To provide comprehensive and high-level administrative and organizational support to the Group Chief Financial Officer (CFO), ensuring efficient management of schedules, correspondence, reports, and cross-departmental coordination within the Accounts & Finance functions. This role supports strategic financial leadership by enabling the CFO to focus on core priorities.

Key Responsibilities:

  • Manage the CFO's daily schedule, meeting arrangements, and travel plans.
  • Screen, prioritize, and respond to correspondence, emails, and calls on behalf of the CFO.
  • Prepare confidential documents, meeting papers, board materials, and financial reports as requested.
  • Coordinate internal and external meetings, taking minutes and tracking action items.
  • Maintain and organize filing systems (digital and hard copy) for financial and strategic documents.
  • Liaise with Finance, Legal, and Operations teams to support CFO's initiatives.
  • Track deadlines, action plans, and strategic projects under CFO's purview.
  • Assist with expense reporting, procurement requests, and budgeting-related admin tasks.
  • Provide support in audit, board meeting prep, and finance presentations.
  • Handling confidential and time-sensitive financial data with integrity.
  • Balancing multiple priorities under tight timelines, especially during audit, budget, and board cycles.
  • Coordinating across departments and senior stakeholders with differing urgency levels.
  • Adapting quickly to last-minute changes in CFO's schedule or corporate priorities.

Qualification/Requirements:

  • Minimum: Diploma in Business Administration, Secretarial Studies, Finance, or equivalent.
  • Preferred: Bachelor's Degree in Business, Finance, or Management.
  • Executive Assistant / Secretarial Certification (optional but advantageous).
  • 3–5 years' experience supporting senior executives, ideally in finance or corporate office settings.
  • High level of professionalism, confidentiality, and organizational ability.
  • Proficient in Microsoft Office (especially Excel, Word, PowerPoint, Outlook).
  • Strong command of English and Bahasa Malaysia in written and verbal communication.
  • Familiarity with financial documentation, audit processes, and budget cycles.
  • Ability to manage sensitive financial or board-level materials. Skill in preparing and formatting formal reports or presentations.
  • May be required to coordinate with stakeholders across different time zones.
  • Strong initiative, attention to detail, and a proactive mindset.
  • Trustworthy, diplomatic, and able to handle high-pressure situations.
  • Excellent time management, with the ability to anticipate the CFO's needs.
  • Discreet, adaptable, resourceful, and service-oriented.
  • Strong interpersonal skills to manage communication across all levels.

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