Personal Assistant

1 day ago

Klang, Selangor, Malaysia Agensi Pekerjaan PERSOL Malaysia Sdn. Bhd. Full time 30,000 - 60,000 per year

Candidates from an accounting background who wish to transition into a PA/business support role are encouraged to apply.

This role focuses primarily on business support responsibilities.


Key Responsibilities

Meeting & Board Coordination

  • Schedule, organize, and coordinate meetings, including board-level sessions.
  • Prepare agendas and ensure timely updates to the meeting calendar.
  • Record accurate minutes and distribute them promptly.
  • Track business action items and ensure timely follow-ups.

Email & Communication Management

  • Monitor the GCFO's email inbox and respond on their behalf where appropriate.
  • Draft, review, and refine business correspondence in English (Mandarin proficiency is an added advantage).

Document & Approval Handling

  • Sort, prioritize, and manage documents and emails requiring GCFO review and approval.
  • Ensure time-sensitive materials are processed and approved within required timelines.

Task & Deadline Monitoring

  • Follow up with Heads of Departments on outstanding matters.
  • Monitor deadlines and escalate issues when necessary.

Administrative & Confidential Support

  • Handle confidential information with utmost discretion.
  • Willingness to stay beyond office hours and work overtime when required.

Requirements

Education

  • Degree in Accounting, Finance, Business Administration, or a related discipline.
  • Strong preference for candidates with an accounting or finance background.

Experience

  • Prior experience supporting C-Suite executives in a publicly listed or large organization is preferred.
  • Candidates without PA experience but with strong accounting/finance backgrounds will also be considered.

Skills & Attributes

  • Exceptional attention to detail and accuracy, especially in minute-taking.
  • Excellent command of English; Mandarin is an advantage.
  • Highly organized, proactive, and able to perform effectively under pressure.
  • Strong sense of urgency with the ability to prioritize tasks efficiently.
  • Assertive, results-driven, and diligent in follow-ups.

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