property project authority liaison manager

PINNACLE HOMES GROUPS of COMPANIES is a premier property development company focused on creating innovative and sustainable living environments. Known for its excellence in delivering high-quality projects, the company has established a diverse portfolio that includes residential and commercial developments. Each project is thoughtfully designed to enrich the lifestyle and well-being of its customers. PINNACLE HOMES strives to maintain its reputation as a leader in the property development industry.

ROLE OBJECTIVES:

To ensure that company objectives for Profit, Program, Quality, Safety and Environmental performance for each property development project are achieved.

Role Description

As a Property Project Authority Liaison Manager at PINNACLE HOMES GROUPS of COMPANIES, you will play a crucial role in overseeing the successful execution of property development projects. You will be responsible for coordinating various aspects of the project lifecycle, ensuring timely completion & adherence to quality standards. This is a full-time on-site role located in Petaling Jaya, Malaysia. The role involves managing communication & collaboration with regulatory and governmental authorities to ensure adherence to compliance & regulatory standard. Additionally, the individual will oversee the preparation & submission of necessary documentation, facilitate communication between project teams & external authorities, coordinate approvals from local authorities, monitor project timelines & resolve any authority-related issues to compliance or approval processes. The role also requires maintaining up-to-date knowledge of relevant regulations & providing strategic input to streamline operations, proactive engagement with internal teams & external stakeholders to facilitate seamless project execution.

RESPONSIBILITIES, what you'll be doing

Strategic Planning

• Evaluates market sectors in terms of emerging opportunities
• Monitors market/competitor trends
• Defines & reviews project goals & constraints
• Develops strategies for further review
• Assisting in the planning, coordination & monitoring of property development projects from inception to completion
• Identifying and addressing potential issues or risks & implementing effective mitigation strategies

Preliminary Feasibilities

• Defines and evaluates best use options for properties
• Develops concept designs to preliminary costing stage
• Conducts preliminary financial analysis on preferred end use options
• Implements risk minimization strategies to secure optimum economic & financial returns
• Liaises with respective internal stakeholders on real estate agents/consultants/prospective tenants
• Conduct feasibility study & financial analysis of prospective projects, project tracking & evaluation

Concept Design and Planning

• Develops design briefs with external consultants
• Liaises with respective internal stakeholders on arrangement site audits
• To maximize the project returns through proper planning, cost controls, collusion control & value engineering
• Liaises with respective internal stakeholders on development budget estimates/cost plans
• Manages the design phase

Funding

• Liaises with management to recommend appropriate procurement options & financial risks associated with each option
• Prepares funding proposals for management approval
• Monitoring project budgets, timelines & resource allocation to maintain operational efficiency

Approvals

• Liaises with approval authorities & relevant parties to ensure compliance with regulatory requirements
• Negotiates/gains approvals in a timely and cost-effective manner
• Advises and liaises with all other stakeholders

Development

• Obtains senior management approval for development strategies
• Liaises with respective internal stakeholder on preparation of EOI or tender documentation
• Evaluate implemented plans to ensure delivery of marketing strategic objectives and ROI
• Liaises with management & consultants to ensure appropriate financial, commercial & legal risks are documented
• Liaises with respective internal stakeholder on appointment & manages marketing agents
• Liaises with respective internal stakeholder on manages tender process within probity guidelines
• Negotiates design amendments
• Liaises with respective internal stakeholder on manages evaluation process & negotiating formal documentation such as development leases, etc
• Negotiates amendments to legal documentation
• Ensures compliance with relevant documentation, leasehold or freehold
• Monitors progress and keeps management advised of cash flow and legal/taxation issues as they arise
• Resolves legal/financial issues in consultation with management
• Manages the approval process for all applications including development approvals
• Assist in overall planning, executing, controlling & coordinating property development projects

Project Management

• Liaises with respective internal stakeholder in consultation manages external project management consultants
• Coordinate with Project Development Division on the progress & stages of completion of projects
• Coordinate on consultants' designs, plans, specifications, bills of quantities & other documents relating to the project
• Reviews the preparation & negotiating of bid packages
• Reviews the preparation of contract documents
• Identifying opportunities for process improvements and contributing to the development of best practices
• Overviews the management of each contract, reporting progress on a regular basis
• Manages the completion/approval stages & the issue of construction certificates
• Monitors progress and oversees Practical Completion, final certificates in consultation with management & the appropriate Certifier
• Collaborating with cross-functional teams, including design, construction, and procurement, to ensure seamless project delivery

Management Reporting

• Ensures accurate & timely information is available for monthly Management Reports, covering all aspects of each project
• Prepare reports on progress of planned activities & performance reports to management
• Providing regular progress updates & reporting to the Project Management Director
• Prepare complete proposals to government, public and private institution
• Implementation of systems policies and procedures

Any other duties directed from time to time by the Management

SELECTION CRITERIA, what we're looking for

Essential Skills and Abilities

• Proficient in using project management software, Microsoft Office suite & presentation software (particularly Microsoft Offices Applications, eg. Outlook, Excel, Word, PowerPoint & Project)
• Demonstrated track record in Property Development with a minimum of five (5) years relevant experience in project delivery & property development or construction industry preferred
• Proficient knowledge of project management principles, tools, techniques, regulatory compliance, documentation, project approval processes, construction processes, cost estimation & project planning

Essential Behavioral Competencies

• Ability to work autonomously and independently but communicate & consult with internal stakeholders
• Ability to work collaboratively in a team environment and handle multiple tasks simultaneously
• Ability to build strong and positive relationships with clients/external stakeholders, consultants & advisors
• Skills in stakeholder management, negotiation & issue resolution with local authorities or government bodies
• Excellent influencing skills
• Demonstrated leadership skills with vision, commitment, engagement & results
• Highly developed verbal communication skills with ability to communicate at a high level
• Excellent communication and interpersonal abilities to work with diverse teams & external stakeholders management
• Proficient in written & spoken in Mandarin to effectively communicate with especially Mandarin-speaking clients with additional ability to communicate in local dialects would be an added advantages
• Pleasant personality, independent & energetic person
• Ability to manage and priorities a number of key tasks at any one time within defined deadlines
• Highly developed problem solving skills
• Strategic thinker & planner with the ability to deliver results
• High level of professionalism, honesty & integrity
• Adaptable to changes & able to work under pressure to meet deadlines

Qualifications

• Must have a tertiary qualification in a Building / Project Management / Architecture / Urban Planning / C&S Engineering / M&E Engineering or equivalent discipline, and/or have undertaken post-graduate/Bachelor Degree qualifications from a recognized institution and/or a related technical discipline

Experience

• Minimum five (5) years experience in property developer, multi-storied, high rises residential and/or building construction developments in project development
• Experience with projects exceeding MYR300,000.00 Millions or 30 dwelling high rises building
• Preferable experience in property planning & development, building construction & project management / investment

What we offer

• Competitive salary & performance-based bonuses
• Opportunities for professional development & career advancement
• Supportive work culture that values teamwork & work-life balance

About us

PINNACLE HOMES GROUPS of COMPANIES is a leading property development company dedicated to creating innovative & sustainable living spaces. With a strong track record of delivering high-quality projects, we are committed to excellence in every aspect of our business. Our diverse portfolio ranges from residential to commercial developments, each designed to enhance the lifestyle and well-being of our customers.

If you're excited about the prospect of joining our dynamic team and contributing to the success of our projects, we encourage and invited you to write in/email your interests with detailed resume indicating personal particulars, qualification, employment history, remuneration expected, contact number & a recent passport-size photograph (n.r.) through -

All applications will be treated in the strictest of confidential and only shortlisted candidates will be notified.